Executive Assistant

Executive Assistant/Secretary

Location: Gurugram

Experience: 3+ years of relevant legal secretarial / executive assistant experience.

About the Role

We are looking for a highly organised and detail-oriented EA/Secretary to provide comprehensive secretarial and administrative support to our lawyers and teams in the Gurugram office.

The ideal candidate should have prior experience in Microsoft Office, excellent communication skills, and the ability to manage multiple priorities while maintaining a high degree of confidentiality and attention to detail.

Key Responsibilities

• Provide day-to-day secretarial and administrative support to partners, lawyers, and teams.
• Prepare, format, proofread, compile, and maintain legal documents, correspondence, presentations, and other client-related documents in accordance with professional formatting standards.
• Assist with document management, including indexing, organising, maintaining, and retrieving files and records.
• Coordinate meetings, conference calls, appointments, and diaries, including scheduling across multiple stakeholders.
• Manage travel arrangements, itineraries, and related logistics.
• Assist with preparation and submission of timesheets, expense statements, vouchers, and other administrative records.
• Support lawyers with file opening, file codes, billing-related matters, and other practice administration requirements.
• Coordinate with internal teams and external stakeholders as required.
• Maintain accurate and up-to-date records and ensure timely follow-up on pending matters.
• Handle confidential and sensitive information with discretion.
• Undertake other administrative and secretarial responsibilities as required.

Skills & Qualifications

• 3+ years of relevant experience as a Secretary, Executive Assistant, or similar role.
• Strong working knowledge of Microsoft Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills, with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy.
• Ability to work independently as well as collaboratively in a fast-paced professional environment.
• Strong interpersonal skills and a professional approach.
• Ability to handle confidential information with discretion.