Executive Assistant

About the Role

We are hiring an Executive Assistant for the Strategy & Planning Office. The role requires someone who is organised, detail-oriented, and thrives in fast-moving environments. You will work closely with a Member of the Board to ensure that meetings, communication, coordination, and execution run smoothly across multiple businesses and teams.

This is a high-visibility role at the centre of operations ideal for someone who enjoys structure, ownership, and enabling leadership efficiency.

About the Reporting Manager Member of the Board

You will support a Member of the Board who has experience building and scaling companies across technology, consumer, and industrial sectors. He works closely with leadership teams, investors, and advisors, and your role will be to help maintain clarity, coordination, and preparedness across his schedule and priorities.

About Intertech Group

Intertech Group of Companies is a diversified engineering and manufacturing organisation operating across pharmaceutical, food, cosmetics, and chemical sectors. Since 2005, Intertech has grown into a complete solutions provider with:

650+ professionals

Six manufacturing facilities

Global operations across USA, Europe, CIS, and Asia

Strong proprietary technologies

A long-term roadmap supported by bankers and investors

The group is entering its next phase of growth, focusing on structure, efficiency, and readiness for large-scale expansion.

What You Will Enable

Smooth management of professional, operational, and administrative priorities

Clear coordination across meetings, stakeholders, and follow-ups

High-quality preparation for reviews, discussions, and travel

Timely tracking of action items and deliverables

Strong communication flow between leadership and internal teams

Efficient systems, trackers, and organisational processes

Your Qualities

Proactive, structured, and detail-driven

Strong verbal and written communication

High sense of ownership and responsibility

Ability to manage multiple priorities calmly

Professional discretion in handling sensitive information

Comfort working closely with senior leadership

Experience Required: 36 years as EA / Coordinator to CXO, Founder, or Board-level executive

Compensation: 812 LPA + performance-linked ESOP eligibility

Job Type: Full-time, On-site

Key Responsibilities

1. Calendar, Meetings & Coordination (25%)

Manage and prioritise the calendar

Plan agendas, notes, and meeting readiness

Coordinate cross-functional meetings with internal teams and external partners

Track deliverables and support structured follow-ups

Assist in planning leadership reviews and strategic events

2. Communication & Stakeholder Management (25%)

Act as the primary coordination point for internal and external stakeholders

Draft and review communication and email correspondence

Maintain an organised contact database

Coordinate discussions with consultants, advisors, and partners

Uphold a professional communication standard on behalf of leadership

3. Travel & Logistics (20%)

Plan domestic and international travel and documentation

Prepare itineraries and handle schedule changes

Coordinate logistics for meetings, board events, and conferences

Track budgets and reimbursements with finance

4. Execution & Operational Follow-ups (20%)

Track progress on projects and priorities

Build simple dashboards and trackers for visibility

Coordinate documents, approvals, and operational workflows

Ensure timely execution of leadership instructions

5. Administration & Organisation (10%)

Maintain files, records, and digital documentation

Manage renewals, payments, and correspondence

Support routine administrative processes

Ensure high confidentiality in all activities

How to Apply

Email your CV to [Confidential Information]

Subject Line:Application Executive Assistant

Please include five concise points on why you are a strong fit.