Executive Assistant

Company Description Input Zero Technologies (IZT) is a digital transformation company that helps organizations unlock the power of automation to drive efficiency and innovation. Founded in 2010, IZT was the first ServiceNow partner in India and has grown into an Elite Partner with a 98% renewal rate, reflecting strong customer satisfaction and long-term partnerships. With teams across India, Dubai, and the USA, IZT serves diverse industries including Pharma, Space, Manufacturing, and BFSI. Over 200+ experts design and deliver solutions that optimize operations and open new possibilities for clients. At IZT, the focus is on building collaborative relationships that enable sustainable success through automation.

Executive Assistant (EA)

Location: Bengaluru

Experience: 4+ Years

Employment Type: Full-Time

About the Role

We are looking for an experienced and highly organized Executive Assistant (EA) to provide comprehensive administrative and operational support to senior leadership. The ideal candidate should be proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

• Manage executive calendars, schedule meetings, coordinate appointments, and prepare meeting agendas.
• Coordinate domestic and international travel, including flight bookings, accommodation, visas, transportation, and other travel logistics.
• Prepare reports, presentations, meeting notes, and business communications for senior leadership.
• Coordinate with internal teams, clients, vendors, and external stakeholders to ensure smooth communication and execution.
• Maintain a high level of confidentiality and discretion while handling sensitive executive and business information.
• Support business meetings, conferences, events, and leadership engagements from planning through execution.
• Track project deliverables, important deadlines, follow-ups, and expense reports to ensure timely completion.
• Assist leadership with day-to-day administrative and operational requirements and handle last-minute priorities effectively.
• Maintain organized documentation, records, and correspondence related to executive activities.

Requirements

• 4+ years of experience as an Executive Assistant, Personal Assistant, Office Administrator, or similar role.
• Strong organizational, multitasking, and time-management skills.
• Experience managing executive calendars, travel arrangements, meetings, and business events.
• Knowledge of domestic/international travel, visa processes, and business protocols.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong problem-solving and coordination skills with the ability to handle last-minute changes.
• High level of professionalism, confidentiality, and attention to detail.
• Strong stakeholder management and interpersonal skills.

Preferred Skills

• Executive calendar management
• Travel & visa coordination
• Meeting and event management
• Vendor coordination
• Office administration
• Report & presentation preparation
• Expense tracking
• Stakeholder management
• Microsoft Office / Excel
• Confidential document handling