Executive Assistant

Company Description Infinity Logistics & Supply Chain Pvt. Ltd. is a logistics and transport services company operating in India, serving regional and international clients with reliable, efficient solutions. The organisation focuses on coordinated logistics operations, including shipment handling, documentation, and customer support. Team members collaborate closely to ensure timely deliveries and high levels of service. The company values professionalism, accountability, and strong communication to support business growth and client satisfaction.

Role Description The Executive Assistant is a full-time, on-site role based in Mumbai, providing comprehensive administrative and organisational support to senior leadership. Responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports. The role involves drafting and reviewing correspondence, organising documents and presentations, and maintaining confidential records. The Executive Assistant will liaise with internal teams and external stakeholders, support preparation for meetings and events, and ensure executive priorities are effectively managed. The position requires proactive problem-solving, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills to manage calendars, meetings, documents, and daily office operations.
• Candidates should possess experience in Expense Reports and Executive Support to handle reimbursements, budget tracking, and executive travel and logistics.
• Candidates should possess excellent Communication skills to interact with stakeholders, draft professional correspondence, and support internal coordination.
• Candidates should possess strong organisational and time-management abilities, with high attention to detail and the capacity to prioritise competing tasks.
• Candidates should possess proficiency in MS Office or similar productivity tools, including word processing, spreadsheets, presentations, and email/calendar systems.
• Candidates should possess a proven ability to handle confidential information discreetly and maintain professional conduct at all times.
• Candidates should possess prior experience in an executive assistant or senior administrative role; experience in logistics or a related industry is an advantage.
• Candidates should possess a relevant diploma or degree in business administration, management, or a related field, or equivalent practical experience.