IIIT H DATA IHUB FOUNDATION
Name of the Organisation: IIIT H Data IHub Foundation - IHub-Data
Name of Position: Executive Assistant
Department: Administration
Location: Hyderabad Telangana State-India
Reports To: Academic Head / Project Head
Work mode : Work From Office 6 Day / Day shift
Job Description:
We are seeking a highly organized and proactive Executive Assistant to support our leadership team and projects. The ideal candidate will be responsible for ensuring smooth day-to-day operations, handling communications, and maintaining efficient coordination across stakeholders, projects, and events.
Key Responsibilities
- Scheduling & Coordination: Organize and manage meetings, appointments, and calendars; arrange travel and logistics as needed.
- Communication Management: Handle calls, emails, and correspondence with internal and external stakeholders in a professional manner.
- Event Organization: Plan and coordinate events, workshops, and meetings related to ongoing projects.
- Documentation & Reporting: Maintain accurate project documentation including timelines, finances, and reporting requirements.
- Project Support: Coordinate with teams to prepare reports, presentations, and project updates.
- Stakeholder Interface: Serve as a key point of contact for project-related queries, ensuring seamless communication and follow-up.
Requirements :
- Minimum 1 year of prior experience as an Executive Assistant or in a similar role.
- Undergraduate degree in business administration, communications, or a related field.
- Excellent oral and written communication skills, with the ability to draft clear, professional correspondence.
- Strong interpersonal skills with a friendly, approachable, and professional demeanour.
- Proficiency in Microsoft Word, Excel, and other productivity tools.
- Ability to manage multiple tasks simultaneously, prioritize effectively, and work with minimal supervision.
- Detail-oriented, reliable, and committed to maintaining confidentiality.
Please share your CV to [Confidential Information] with a subject line Executive Assistant
