Executive Assistant

Role Summary

The Personal Assistant will provide high-level administrative and operational support to senior leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities

1. Calendar & Schedule Management

- Manage and coordinate daily schedules, meetings, and appointments.

- Prioritize meetings and ensure optimal time management for leadership.

- Handle travel bookings, itineraries, and logistics.

2. Communication & Coordination

- Act as a point of contact between the executive and internal/external stakeholders.

- Manage emails, calls, and correspondence on behalf of the executive.

- Ensure timely follow-ups on tasks, meetings, and action items.

3. Administrative Support

- Prepare reports, presentations, and meeting notes.

- Maintain records, documents, and important files.

- Handle expense tracking, reimbursements, and basic MIS.

4. Meeting & Event Management

- Schedule and coordinate meetings, including agenda preparation and MOMs.

- Assist in organizing internal events, leadership meetings, and offsites.

5. Confidentiality & Discretion

- Handle sensitive information with high confidentiality.

- Maintain professionalism in all interactions.

6. Task & Priority Management

- Assist in tracking key projects and deadlines.

- Ensure smooth execution of day-to-day operational tasks.

- Support the executive in ad-hoc requirements and personal tasks if needed.

Required Qualifications & Experience

- Bachelor's degree in any discipline.

- 1–3 years of experience as an Executive Assistant / Personal Assistant.

- Strong communication and interpersonal skills.

- Excellent organizational and time management abilities.

- Proficiency in MS Office (Excel, PowerPoint, Word, Email).

- Ability to multitask and work in a fast-paced environment.

Preferred Skills

- Experience working with senior leadership or founders.

- High level of ownership, responsiveness, and attention to detail.

- Problem-solving mindset and ability to handle pressure.