Executive Assistant

# Job Description – Personal Assistant to Managing Director

**Position:** Personal Assistant to Managing Director

**Department:** Management

**Reporting To:** Managing Director

**Location:** Ansal Plaza, Vaishali

**Gender:** Male

**Experience:** 3–7 Years

**Qualification:** Graduate; PGDM preferred

**Number of Positions:** 1

### Job Summary

We are looking for a **well-organized and proactive Personal Assistant to the Managing Director** who can provide efficient administrative, coordination, and executive support. The ideal candidate should have excellent communication skills, strong follow-up abilities, and the maturity to handle confidential information and work closely with senior management.

### Key Responsibilities

* Manage the Managing Director's **calendar, appointments, meetings, and schedules**.

* Coordinate and follow up on meetings, tasks, and important commitments.

* Handle **official communication, emails, calls, and correspondence** on behalf of the Managing Director.

* Prepare and maintain **reports, presentations, documents, and MIS** as required.

* Coordinate with internal departments, clients, vendors, and other stakeholders.

* Ensure timely follow-up on **pending tasks and action points** discussed during meetings.

* Arrange and coordinate **meetings, conferences, travel, and other official engagements**.

* Maintain important records, documents, and confidential information with discretion.

* Support the Managing Director in **day-to-day administrative and operational activities**.

* Assist in preparing meeting agendas, minutes, and follow-up reports.

* Handle multiple tasks simultaneously and ensure timely completion of assigned responsibilities.

* Perform other executive and administrative duties as assigned by the Managing Director.

### Required Skills

* Excellent **verbal and written communication skills**.

* Strong **coordination and follow-up skills**.

* Good knowledge of **MS Office – Word, Excel, PowerPoint, and Outlook/email**.

* Strong organizational and time-management abilities.

* Ability to maintain **confidentiality and professionalism**.

* Good interpersonal and relationship-management skills.

* Ability to work under pressure and manage multiple priorities.

* Smart, presentable, responsible, and proactive approach.

* Should be comfortable coordinating with **senior management and external stakeholders**.

### Candidate Profile

* **3–7 years of experience** as a Personal Assistant, Executive Assistant, Management Assistant, or similar role.

* **Graduate** from a recognized university; **PGDM preferred**.

* **Male candidate** preferred.

* Candidates with experience supporting **MD/Director/CEO/Promoter-level executives** will be preferred.

* Should have strong **executive coordination, communication, and administrative skills**.