Executive Assistant -Founders Office

We're hiring an Executive Assistant to the Founder's Office at ThePilot.in.

Think of the role as a pilot to the founders aircraft. You run the checklists, watch the instruments, call out what's coming before it arrives, and make sure nothing important gets missed at 35,000 feet.

The role covers the founders professional and personal worlds: If it lands on the founders plate, it lands on your radar.

Who we need

Thinks ahead and gets things done without reminders

Brings structure to unstructured situations

Knows the difference between important and urgent

Takes ownership. That's not my job isn't in your vocabulary

Equally at ease with a business review and a personal errand

Stays calm with ten things happening at once (and quietly fixes three of them)

What you'll do

On the professional side

Manage the founders schedules, meetings, priorities and follow-ups

Track tasks, deadlines and commitments so nothing slips

Coordinate across teams, push work to closure and flag bottlenecks early

Prepare reports, presentations and documents

Spot recurring problems and build systems so they stop recurring

On the personal side

Manage personal calendars, appointments and reminders

Handle personal errands, bills, renewals and paperwork

Plan travel, family events and occasions, start to finish

Coordinate with household staff, vendors and service providers

Across both

Handle confidential business and personal information with complete discretion

What we're looking for

1–2 years in an EA, Personal Assistant, Founder's Office, Operations or Project Coordination role

Strong organisation, communication and follow-through

Able to prioritise when everything feels urgent

Proactive, detail-oriented and comfortable with ambiguity

Flexible with timing when the situation genuinely demands it

Fluent in Google Workspace / MS Office, especially Sheets/Excel and Slides

Mumbai | Full-time

If you're the person everyone quietly relies on to make things happen, at work and beyond it, or know someone who runs their team's life better than their own calendar app we'd like to meet you.

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