Role Overview
This is a hightrust, fastpaced role for someone who can operate as a true business partner managing priorities, driving execution, coordinating with international teams, and using modern tools + AI to streamline workflows.
Not a traditional PA role ideal for candidates with strongoperations, coordination, documentation, and communication skills.
Key Responsibilities
- Executive Assistant support to Directors (calendar management, scheduling, inbox coordination)
- Meeting preparation, minutes, action tracking, followups
- Crossborder coordination with UK, India and international stakeholders
- Translating highlevel instructions into structured tasks & deliverables
- Project coordination and small workstream ownership
- Managing documentation, presentations, reports, trackers and dashboards
- Handling digital filing systems Microsoft Teams, SharePoint, OneDrive
- UsingAI tools(Microsoft Copilot, ChatGPT, automation tools) for research & drafting
- Vendor, consultant, and client coordination
- Office operations support for the India and London team
Skills & Requirements
- 26 years experience asExecutive Assistant / EA / Personal Assistant / Operations Executive / Admin Executive
- Excellent verbal & writtenEnglish communication skills
- Strong expertise inMicrosoft Office 365(Outlook, Word, SharePoint, Teams, Excel, OneDrive)
- Familiarity withAI tools, automation software, Canva, ChatGPT, Microsoft Copilot
- Experience inadministrative support, calendar management, travel coordination, stakeholder communication
- Ability to handle confidential information & work with senior leadership
- Highly organised, proactive, detaildriven, and processoriented
- Comfortable working in a UKoverlap shift if needed (approx. 12pm8pm IST)
Preferred Candidate Profile
- Experience supporting Directors / Founders / CXOs
- Experience ininternational coordination
- Strong documentation, followthrough, and task ownership
- Techsavvy and comfortable learning new tools
What You Get
- Work directly with UKbased Directors
- Exposure to international projects & global business operations
- Fastgrowth, modern work environment
- Handson experience with AIenabled workflows
- Opportunity to build systems, improve processes, and take ownership
Location
