Job Title: Executive Assistant
Location: Bangalore – HSR Layout
Working Days: Monday to Friday (5 days a week)
Office Hours: 10:00 AM – 6:00 PM IST
Work Mode: Office-based during official hours; virtual support may be required outside hours on an as-needed basis
About The Role
We are looking for a sharp, proactive, and highly organised Executive Assistant to work directly with our Founding Team. This is not a conventional EA role — you will be the operational backbone supporting high-stakes decisions, managing competing priorities, and ensuring the founders can focus on what matters most.
While the official schedule is Monday to Friday, 10 AM to 6 PM at our HSR Layout office, the nature of this role means you should be comfortable managing time-sensitive requests virtually outside of office hours when needed. It's manageable, but it's real.
Key Responsibilities
Founder & Executive Support
- Manage complex calendars, scheduling meetings, calls, and travel with precision
- Act as gatekeeper and first point of contact — screen communications and prioritise requests
- Prepare briefing notes, agendas, pre-read decks, and action trackers
- Draft and manage correspondence on behalf of founders
Operations & Coordination
- Coordinate cross-functional tasks across teams, vendors, and external stakeholders
- Track open action items and follow up to ensure timely closure
- Manage end-to-end domestic and international travel logistics
- Organise and facilitate internal and external meetings
Information & Communication Management
- Maintain a structured digital filing system for sensitive documents and contracts
- Monitor and manage founder inboxes, flagging priorities in real time
- Liaise professionally with investors, clients, partners, and internal teams
- Collate reports and updates from various teams for founders review
Confidentiality & Discretion
- Handle highly sensitive business, financial, and personal information with utmost discretion
- Demonstrate sound judgement when representing the founder externally
Who We're Looking For
- 3–7 years of EA, PA experience, ideally in a startup or fast-paced environment
- Experience supporting CXO or founder-level executives directly
- Exceptional written and verbal communication in English
- Strong command of Google Workspace, MS Office, Notion, Slack, Zoom, and calendar tools
- Ability to juggle multiple high-priority tasks without losing attention to detail
- Proactive, self-driven, and solutions-oriented — you anticipate needs before they're stated
- Comfortable with ambiguity and quick to pivot as priorities shift
- Absolute trustworthiness in handling confidential information
Skills: ea,executive assistant,mom,personal assistant,briefing,planning & scheduling,pa,office,travel arrangements,calendar planning
