We are seeking a dedicated and proactive Executive Assistsnt to provide comprehensive administrative support to the CEO of E2logy. The ideal candidate will possess excellent organizational skills, the ability to multitask in a fast-paced environment, and a high level of discretion when handling confidential matters.
Responsibilities:
1. Executive Support:
- Manage CEO's calendar, meetings, travel, and daily priorities.
- Monitor and prioritise the CEO's emails and communication.
- Prepare follow ups, brief notes, summaries, reports, and presentations.
- Draft business correspondence and maintain confidential records and documentation.
- Prepare simple MIS updates, review notes, and operational summaries.
- Conduct quick research and gather insights.
2. Business Operations Support:
- Monitor daily operations across multiple teams- Sales, Marketing, Delivery, IT, Quality, HR, Finance etc.
- Coordinate with internal teams for follow-ups, tasks, and deadlines.
- Implement and refine SOPs. Train team members defined Processes.
- Audit processes for their correct use and prepare non conformance reports.
- Support process improvements and help identify operational gaps.
- Monitor project status, plans, timelines, and deliverables.
- Coordinate resources and cross-team collaboration.
- Coordinate with the teams to manage budgets, expenses, and receivables.
- Maintain organized records of all approvals and documentation.
- Manage vendor coordination, documentation flow, and operational workflows.
- Ensure smooth day-to-day operations and handle urgent or ad-hoc tasks.
Requirements
- Bachelor's degree in Business Administration, Operations Management, Project Management or a related discipline.
- 24 years of experience in business operations or project management within IT or software services.
- Excellent verbal and written communication skills.
- Attention to detail and self driven individual.
Preferred Skills:
- Experience in the IT or software development industry is a plus.
- Familiarity with project management tools and methodologies such as Trello, Asana, or Jira.
- Knowledge of data analysis tools, such as Excel is an advantage.
- Ability to draft business correspondence and prepare presentations.
Work Environment:
- Collaborative and dynamic office setting.
- Flexibility to work beyond standard hours as required to support the CEO's schedule.
Benefits
- Competitive salary and performance-based bonuses.
- Health insurance and other employee benefits.
- Opportunities for professional development and career advancement.
Schedule:
- Day shift
- Work schedule includes weekdays with alternate Saturdays
Application Process:
Submit your resume, cover letter, and optionally a portfolio of academic projects or personal work to [Confidential Information]
