We are seeking a smart, proactive, and highly organized Executive Assistant / Personal Secretary to provide dedicated support to the Director of a reputed Medical Instruments & Pharma Export organization. This is a global role based in Chennai, requiring frequent international travel (up to 11 months per year) across the UK and USA. The candidate will handle all executive, administrative, and travel-related responsibilities while maintaining absolute confidentiality and professionalism.
Key Responsibilities:
- Manage the Director's daily schedule, meetings, travel plans, and communication.
- Accompany the Director on international and domestic business trips (primarily UK & USA).
- Coordinate travel logistics, visa processing, flight and accommodation bookings, and event arrangements.
- Act as a liaison between the Director and internal/external stakeholders.
- Prepare presentations, reports, correspondence, and meeting documentation.
- Maintain a high level of discretion, confidentiality, and professionalism at all times.
- Handle time-sensitive communication, task prioritization, and follow-ups efficiently.
- Oversee general administrative and coordination tasks during travel assignments.
Requirements
- Female candidate with 46 years of experience as an Executive Assistant or Personal Secretary to senior leadership.
- Excellent communication skills in English and Tamil (mandatory).
- Strong proficiency in MS Office (Word, Excel, PowerPoint) and digital communication tools.
- Prior exposure to international travel coordination and executive-level support preferred.
- Highly organized, detail-oriented, and capable of multitasking under pressure.
- Must hold a valid passport and be willing to travel internationally for extended duration.
Key Attributes:
- Smart, poised, and professionally presentable.
- Trustworthy and discreet, with strong interpersonal and coordination abilities.
- Adaptable and dependable during extensive global travel.
- Proactive, energetic, and committed to excellence in execution.
