Executive Assistant cum Admin

Alphard Maritime Group

Thane | Shipping & Maritime

About the company

Alphard Group is a diversified maritime and offshore services company, founded in 2009 and headquartered in Mumbai, with core operational centers in Singapore, UAE, and India. It is a globally established player in the shipping and maritime industry, known for its strong governance and focus on building future leadership from within.

Key Responsibilities

• Manage the vice chairperson's calendar, appointments, meetings and follow-ups
• Handle incoming and outgoing correspondence (emails, calls, couriers), screen communication and draft professional replies
• Arrange domestic and international travel, including flights, hotels, visas and itineraries
• Schedule meeting rooms, manage visitors, and prepare agendas and minutes with action-point tracking
• Prepare reports, presentations and MIS for management, and support the HR and accounts teams with data entry and MIS
• Manage daily office administration, utility bills payments and filing, documentation and record-keeping
• Maintain office supplies and inventory, and coordinate with vendors
• Coordinate with internal departments, vessel operators, agents, vendors and clients
• Manage expense claims, petty cash and reimbursements, and follow up with accounts
• Ensure upkeep of the office premises and liaise with housekeeping and maintenance staff
• Handle confidential information with discretion
• Take up ad-hoc tasks as required

Requirements

• Bachelors in any discipline
• 2-5 years as an Executive Assistant, secretary or admin executive
• Excellent written and spoken English
• Proficient in MS Office (Word, Excel, PowerPoint) and Outlook

Ability to commute/relocate:

• Thane District, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Apply: Send your updated CV to [Confidential Information]