Sansera Engineering is an engineering-led integrated manufacturer of forged complex and high-precision components
for the automotive, non-Automotive and Aerospace sectors. With a rich legacy spanning over three decades, Sansera
Engineering is committed to delivering quality products to its global clientele. As we continue to expand our operations
and workforce, As we continue to expand our operations and workforce, we are seeking talented and dedicated
individuals to join our team.
Designation: Executive/ Senior Executive
Experience: 2 to 6 yrs (Experience as an Executive Assistant or Personal Assistant supporting senior leadership or CXOs)
Qualification: BBA/B.Com/B.A/B.Sc
Job Role: Executive Assistant – Chief Technical Officer (CTO)
Job Summary
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative and executive support to the CXO. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, facilitate communication, and ensure the smooth functioning of the executive's daily activities. This role requires exceptional organizational skills, discretion, and the ability to work in a fast-paced environment.
Key Responsibilities
- Manage and maintain the CXO's calendar, appointments, and daily schedule.
- Prioritize meetings based on business requirements.
- Coordinate internal and external meetings across multiple stakeholders.
- Schedule travel, client meetings, and business events.
Travel Coordination
- Arrange domestic and international travel.
- Book flights, accommodation, transportation, and visas (where applicable).
- Prepare detailed travel itineraries.
- Manage travel expense reports and reimbursements.
Meeting Management
- Prepare agendas and meeting materials.
- Attend meetings when required and record minutes.
- Track action items and follow up with stakeholders.
- Ensure timely completion of assigned tasks.
Communication Management
- Screen calls, emails, and correspondence.
- Draft professional emails, presentations, reports, and letters.
- Act as a liaison between the CXO and internal/external stakeholders.
- Maintain effective communication across departments.
Administrative Support
- Maintain confidential files and executive documents.
- Organize records, contracts, and reports.
- Handle expense management and invoice processing.
- Support documentation for board meetings and leadership reviews.
Stakeholder Coordination
- Coordinate with leadership teams, clients, vendors, and business partners.
- Follow up on deliverables and project timelines.
- Assist in organizing leadership meetings and company events.
Information & Reporting
- Prepare MIS reports, dashboards, and presentations.
- Conduct research and compile information for decision-making.
- Maintain trackers for projects and executive priorities.
Office & Event Coordination
- Organize business events, conferences, and off-site meetings.
- Coordinate hospitality arrangements for visitors and executives.
- Ensure smooth execution of executive engagements.
Confidentiality
- Handle sensitive business information with the highest level of discretion.
- Maintain confidentiality regarding strategic decisions, financial information, and personnel matters.
Mandatory Skills
Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
Google Workspace
Calendar management tools
Video conferencing platforms (Microsoft Teams, Zoom, Google Meet)
Expense management systems (preferred)
Basic presentation design skills
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
High level of professionalism and discretion.
Ability to multitask and prioritize effectively.
Strong interpersonal and stakeholder management skills.
Problem-solving and decision-making capability.
Attention to detail and accuracy.
Ability to work under pressure and meet deadlines.
Preferred Competencies
Executive presence
High emotional intelligence
Strong follow-up and coordination skills
Proactive approach to problem-solving
Adaptability and flexibility
Ability to anticipate executive needs
Professional etiquette
Strong documentation and reporting skills
Key Performance Indicators (KPIs)
Effective calendar and schedule management
Timely coordination of meetings and travel
Accuracy of reports and documentation
Responsiveness to executive requests
Stakeholder satisfaction
Completion of follow-up actions within deadlines
Confidential handling of sensitive information
Working Relationships
Internal
CXO
Leadership Team
Department Heads
HR
Finance
Operations
Administration
External
Clients
Vendors
Business Partners
Consultants
Government and regulatory agencies (as required)
Preferred Attributes
Highly dependable and trustworthy
Positive attitude with a service-oriented mindset
Excellent planning and coordination skills
Ability to work independently with minimal supervision
Strong professional ethics and confidentiality
Comfortable working beyond regular business hours when business demands require
