Job Title: Executive Assistant - CEO Office
Location: Bangalore
Experience: 5+ Years
Job Summary
:We are seeking a highly organized and proactive Executive Assistant with 5+ years of experience to provide high-level administrative support to senior executives. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. This role requires discretion, professionalism, and the ability to manage multiple tasks efficiently
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Key Responsibilities
- Calendar & Schedule Management: Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangement
- Communication Handling: Act as a liaison between executives and internal/external stakeholders, screening calls, emails, and correspondence
- Meeting Coordination: Organize and prepare agendas, presentations, and minutes for meetings; ensure follow-ups on action item
- Travel & Logistics: Arrange domestic and international travel, including flights, accommodations, and itinerary.
- Documentation & Reporting: Prepare reports, presentations, and business documents with high accuracy
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality
- Task Prioritization: Manage ad-hoc administrative tasks, prioritize deadlines, and ensure smooth workflow
- Office Management: Assist in office operations, vendor management, and event coordination when required.
Required Skills & Qualifications
- Experience: 4+ years as an Executive Assistant or similar role, preferably in a corporate environment
- Education: Bachelor's degree in Business Administration or related field.
- Technical Proficiency: Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Google Workspace, Slack, Zoom.)
- Soft Skills
- Exceptional verbal and written communication skill
- Strong time management and multitasking abilities
- High level of professionalism and emotional intelligence
- Problem-solving attitude with a proactive approach.
Preferred Skills:
- Experience in project management tools (Asana)
- Familiarity with expense management software
- Previous work in startups or MNCs is a plus.
Why Join us
- Opportunity to work closely with top leadership in a dynamic environment.
- Competitive salary and benefits.
- Career growth and skill development opportunities.
