Executive Assistant

This position supports primarily the Partner and 2 to 3 other lawyers. The ideal incumbent will be a proactive problem solver with exceptional communication skills and meticulous attention for details.

Responsibilities

• Manage and coordinate scheduling for the Partner including managing flow of mails, email, phone calls, client management, and other company/department logistics
• Provide administrative and office support, such as maintenance of filing system and contacts database
• Answer and respond to phone calls, communicate messages and information to the Partner
• Manage Partner travel logistics and activities, including accommodations, transportation, and meals
• Coordinate internal and external resources to expedite workflows
• Maintain records, files, and documents for the Partner
• Manage and organize team communications and plan events, both internal and off-site
• Maintain professionalism and strict confidentiality in respect of communications, materials and all correspondences

Requirements

• At least 5 years of related administrative experience reporting directly to the upper management
• Excellent spoken and written English
• Excellent interpersonal, organisational and communication skills
• Strong time-management and organisational skills, and an ability to multi task
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Ability to work well within a team environment, flexible, and willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees