Executive Assistant

Axalta has remained at the forefront of the coatings industry by continually investing in innovative solutions. We engineer technologies that protect customers products – whether they are battling heat, light, corrosion, abrasion, moisture, or chemicals – and add dimension and beauty with colourful finishes. We have a vast and ever-evolving portfolio of brands primed to play an important part in everything from modernizing infrastructure around the world to enabling the next generation of electric and autonomous vehicles.

Job Summary:

Seeking a proactive and seasoned Executive Assistant to provide support to senior leadership and coordinate office administration. The candidate must have experience supporting senior management. The ideal candidate should be polished, technically savvy, possess excellent organizational skills, strong communication abilities, and the capability to manage multiple priorities in a dynamic environment.

Key Responsibilities:

Executive Assistance

• Provide day-to-day administrative support to senior management, including managing complex calendars and scheduling meetings
• Serve as a liaison between the Managing Director/senior leadership and internal and external stakeholders to ensure effective communication, alignment, and collaboration
• Capture notes, action items and summarize minutes of meetings as needed / requested. Handle confidential information with due discretion.
• Coordinate travel arrangements (domestic and international) including visas, tickets, and accommodation
• Organize and coordinate internal and external meetings, including logistics and materials
• Provide travel and expense claim support to MD and select members of the leadership team

Administrative Support

• Maintain office supplies, facilities, and vendor coordination. Oversee office maintenance and operations, housekeeping and front desk as needed
• Process purchase requisitions for all requirements of the Mumbai office
• Manage event planning for internal meetings, town halls, offsites, etc
• Process expense reimbursements, invoices, and approvals in coordination with Finance

Qualifications:

• 5+ years of relevant experience in senior management support and office administration. Experience supporting senior management in a fast-paced corporate or MNC environment preferred
• Must have experience in booking domestic and international travel
• Bachelor's degree in any discipline; administrative training/certification is a plus
• Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail.
• Demonstrated ability to manage confidential information with the utmost integrity and discretion
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with document management systems and industry software is a plus.
• Experience with Workday or similar HRIS system is a plus
• Strong organizational skills with the ability to multitask and prioritize tasks effectively, and to anticipate needs, think critically, and offer solutions.
• Ability to maintain positive attitude under pressure, with a service-oriented mindset
• Proven ability to assess office process flows and identify opportunities for improvement

Axalta operates its business in two segments: Performance Coatings and Mobility Coatings, which serve four end markets, including Refinish, Industrial, Light Vehicle and Commercial Vehicle, across North America, EMEA, Latin America and Asia-Pacific. Our diverse global footprint allows us to deliver solutions in over 140+ countries and coat 30 million vehicles per year. We've recently set an exciting 2040 carbon neutrality goal, in addition to 10 other sustainability initiatives, and we take pride in working with our customers to optimize their businesses and achieve their goals.