Executive Assistant

Company Description Archish Fertility & IVF was founded to provide ethical, evidence-based care in the field of infertility treatment. The team focuses on offering the complete IVF process in a calming, supportive environment for individuals and couples. The flagship center is a 5,000-square-foot fertility and wellness clinic located in the heart of Bengaluru. Archish Fertility & IVF currently operates 8 clinics in Bangalore making care accessible across key areas of the city. The organization is committed to compassionate service, clinical excellence, and a patient-centered experience.
Role Description The Executive Assistant role at Archish Fertility & IVF is a full-time, on-site position based in Bengaluru. The Executive Assistant will manage calendars, coordinate meetings, and organize travel and logistics for founders. Daily responsibilities include preparing expense reports, maintaining records, handling correspondence, and supporting executive decision-making with timely information. The role also involves managing phone calls and emails, drafting and reviewing documents, and ensuring smooth communication between executives, staff, and external partners. The Executive Assistant will collaborate with administrative and clinical teams to support efficient operations, confidential information handling, and high-quality patient service.
Qualifications

• Strong executive administrative assistance and executive support skills, including scheduling, meeting coordination, and handling confidential information.
• Experience in general administrative assistance, such as documentation, record-keeping, and office organization.
• Ability to prepare, review, and track expense reports and basic financial documentation.
• Excellent communication skills for interacting with leadership, team members, and patients in a professional and respectful manner.
• Proficiency with office productivity tools (e.g., email, calendars, spreadsheets, and presentation software).
• High level of attention to detail, time management, and organizational skills.
• Ability to work on-site in a fast-paced clinical environment and manage multiple priorities.
• Prior experience supporting executives or senior management, preferably in healthcare or service-oriented organizations, is an advantage.
• Relevant diploma or bachelor's degree in administration, business, or a related field is preferred.