Executive Assistant and Office Coordinator

Executive Assistant and Office Coordinator

Main responsibilities
Executive Assistant Support to General Manager - Talegaon & Chakan
Manage the GM's calendar, scheduling, appointments, minutes of meeting, follow ups and daily agenda across both sites.
Supporting GM and MTM for BRM,CRM meeting plannings and supporting
Coordinate GM's travel, logistics, meeting arrangements, and on-site/off-site engagements.
Prepare reports, presentations, and executive documentation for GM reviews.
Track action items, follow-ups, and project timelines for GM-led initiatives.
Manage confidential communication, correspondence, and documentation on behalf of the GM.
Support coordination between GM and cross-functional teams, including plant leadership.
Group and other divisional communications with PCs as per directions of GM and MTM.
Multi-Site Administrative Support (Talegaon & Chakan)
Communication, Reporting & Newsletter Support
Team Support, Supervision & Problem Solving

To succeed, you will need

Experience & Education:-

• 4-6 years in admin/EA/office coordination ,
• Multi-location management a plus
• Team guidance experience preferred
• Bachelor's degree or vocational qualification in admin ops
• Certifications in EA/office management desirable

Knowledge Requirement:-

• Office operations & workflows
• MS Office Suite + MS Teams
• Vendor, facilities & logistics management
• Communication, documentation & compliance standards

In return, we offer

• Culture of trust and accountability
• Lifelong learning and career growth
• Innovation powered by people
• Comprehensive compensation and benefits
• Health and well-being

Job location

On-Site
This role requires you to work on-site at our offices in Talegaon & Chakan, Pune, India. You will be part of a dynamic team and enjoy the benefits of face-to-face collaboration.

Contact information

Talent Acquisition Team: Poonam Choudhari

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