Executive Assistant - Administrative Support

Job Description

At American Express, our culture is built on a 175-year history of innovation, shared and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.

As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

How will you make an impact in this role

This role would be a part of AIM (GCS Marketing) India team, based out of Gurgaon (Sector 74A AEIC). The candidate would be responsible for supporting 2 VP's and their teams administratively. These two VPs would be VP AIM GCS Marketing India and VP Insights & Analytics (Onboarding Capabilities, CBE India). The CBE team is based out of DLF Cyberhub Building 5 office.

Specific responsibilities include:

• Organizing and coordinating the employee culture initiatives.
• Day to day functioning/administrative work: Organize travel arrangements and processing/reconciling travel expenses schedule meetings and appointments.
• Responsibility for the leaders, Calendar Management and coordinating with US teams for scheduling the meetings.
• Independently handle routine affairs, referral to concerned functions and follow up through closure
• Schedule and manage Calendar, Team Huddles, other internal & external meeting
• Coordinate and organize Town halls, Team Huddle, Drives, Competitions, Offsite, Operational meetings within the department
• Trigger Employee's birthday & anniversary and any other Events.
• Administration & Accounting Negotiation with hotels to AMEX advantage.
• Manage and prepare In-Town & Out-Town TEV's Reimbursements, Department Budget management and reconciliation, Corporate Card Statements, Banking statements and payments.

Minimum Qualifications

• Graduate in any discipline, preferably with an experience of 2-3 Years
• Ability to coordinate and function in a team environment comprising managers, team members and external clients and foster good working relationships in and across groups.
• High level of proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems - Including Webex, MS Outlook, Concur, Stream, Oracle, One Drive.

Preferred Qualifications

• Good Interpersonal Skills to communicate with various counterparts based Locally as well as in the US and Other Countries.
• Must Be Able to Work Under Minimal Direction in Evaluating Needs and Requirements for

Training

• Experienced Decision-Making Skills, Demonstrating Ability to Prioritize Tasks, Evaluate Problems, Etc.
• Good Communication Skills Both Written and Oral

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

• Competitive base salaries
• Bonus incentives
• Support for financial-well-being and retirement
• Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• Generous paid parental leave policies (depending on your location)
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.