Key Responsibilities: -
Calendar & Meeting Management
- Coordinating with attendees on meetings and managing meeting calendars
- Following up and scheduling finalized meetings, liaising with stakeholders
- Organizing transportation and taking meeting notes for online meetings
- Liaising with stakeholders
Travel Management
- Flight scheduling & bookings, and hotel reservations
- Organizing airport transfers and restaurant reservations
Expense Management
- Processing invoices, refunds, and reimbursements through ERP platforms
- Coordinating with stakeholders for approvals
- Handling credit card settlements and managing online purchases
Other Admin Support
- Documenting processes based on preferences and priorities
- Collating reports and entering data into the ERP systems
- Other day-to-day Operational support
Key Competencies
- Graduate/ post-graduation or equiv. qualification
- 3-5 years of experience as executive assistant
- Excellent written and spoken communication skills with experience in client relationship management
- Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client's end
- Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc.
- Experience ERP tool like Workday, NetSuit, MS Dynamics, etc.
- Working knowledge of travel and expense management
