Executive Administrative Assistant

Executive Administrative Assistant

A Fortune 200 company building its Global Capability Centre (GCC) in India

Location: Bengaluru, Mumbai, Delhi NCR, Hyderabad, Pune, Chennai, Kolkata, Ahmedabad — or Remote (India)

About the Company

A Fortune 200 organisation is standing up its Global Capability Centre in India and has partnered with Flexiple to hire an Executive Administrative Assistant to support its centre leadership from day one. You will help build the administrative backbone of a GCC that is still taking shape. Flexiple is a managed marketplace that helps global companies build high-performing teams and GCCs in India.

Role Overview

As an Executive Administrative Assistant, you will combine calendar and travel management for senior leaders with everyday office administration, making sure the centre's day-to-day runs smoothly as headcount scales.

Key Responsibilities

Leadership Support

• Manage calendars, meeting logistics, and travel for centre leadership across time zones
• Prepare agendas, minutes, and briefing documents for leadership reviews
• Track action items from leadership meetings through to closure

Office and Vendor Administration

• Maintain records, filing systems, and document workflows for the centre
• Coordinate facilities, vendors, and procurement for a growing office
• Process expense reports, invoices, and approvals accurately and on time

Ideal Candidate Profile

• 2 to 6 years in executive support, office administration, or coordination roles
• Strong organisation, multitasking, and follow-through
• Clear written and spoken English and a reliable remote-work setup
• Comfort operating in a newly set-up, still-evolving environment

Preferred Qualifications

• Experience supporting leadership in a GCC, multinational, or large corporate setting
• Familiarity with Microsoft Office, Google Workspace, and expense/travel tools
• Exposure to setting up office processes from scratch

What We Offer

• A ground-floor administrative seat at a Fortune 200 company's India GCC
• Remote-friendly, pan-India hiring with long-term placement
• Direct visibility into how a global capability centre is built
• One application considered for this and future matched roles

Hiring Process

HR Screening → Assignment → Leadership Round 1 → Leadership Round 2 → Culture Fit