Job Summary:
The Executive Administration will be accountable for driving day-to-day administrative operations, ensuring seamless facility management, vendor governance, workforce support, and operational service continuity across factory and office environments. The role will uphold administrative compliance, coordinate cross-functional requirements, and support plant-level operational efficiency through structured control, timely escalation management, and stakeholder engagement.
Experience: 0 - 2 years
Salary: INR 276,000 - 360,000/year
Location: Bengaluru, India
Key Responsibilities:
- Oversee day-to-day office administration, facility management, and maintenance.
- Manage procurement of office supplies, equipment, and service contracts.
- Manage transportation arrangements, canteen oversight, visitor management, and office asset allocation.
- Maintain administrative records, service logs, attendance support documents, vendor agreements, and audit-relevant documentation.
- Coordinate inspections with statutory agencies, auditors, and corporate stakeholders wherever applicable.
- Track monthly admin budgets, consumption patterns, expense controls, and vendor billing verification.
- Prepare MIS reports for management covering facility status, admin cost, vendor KPIs, and support operations.
- Collaborate with HR, EHS, production, and security teams for coordinated factory-level execution.
Mandatory Requirements:
- Smart, proactive attitude with strong problem-solving skills.
- Strong organizational, coordination, and documentation abilities.
- Excellent communication skills in English; regional language proficiency is a plus.
- Proficient in MS Office (Excel, Word, Outlook) and office management tools.
Skills & Competencies:
- Strong coordination, multitasking, and execution capability.
- High attention to detail with disciplined administrative control.
- Effective communication and stakeholder engagement skills.
- Strong organizational skills with the ability to prioritize operational demands.
- Problem-solving mindset, proactive decision-making, and accountability-driven behavior.
- Ability to operate in fast-paced, multi-shift manufacturing environments.
- High integrity, confidentiality, and a service-oriented work approach.
