Executive - Admin / Facility Management

Facility Management:

• Head office renovation projects
• Ensure proper maintenance and upkeep of corporate office and guesthouse facilities.
• Oversee security, housekeeping, and other facility-related services.
• Coordinate repair and maintenance work with vendors and service providers.
• Develop and manage budgets for office and facility maintenance.
• Implement safety and compliance measures for fire safety, health, and workplace security.
• Monitor and maintain workplace hygiene, sanitation, and waste management policies.
• Guesthouse Management:
• Manage the operation and maintenance of guesthouse facilities.
• Oversee booking, check-in/check-out processes, and housekeeping for guesthouse residents.
• Ensure a high standard of hospitality and comfort for guests.
• Supervise guesthouse staff, including housekeeping and catering teams.
• Implement guesthouse policies and guidelines to ensure proper usage and security.
• Contract Manpower Management:
• Oversee and manage contract manpower for housekeeping and pantry services.
• Ensure compliance with labor laws and contractual agreements for contract staff.
• Monitor performance and efficiency of housekeeping and pantry service providers.
• Coordinate training and quality assurance for contract workers.
• Maintain records of attendance, service levels, and vendor evaluations.
• Compliance & Risk Management:
• Ensure compliance with building safety codes, labor laws, and workplace regulations.
• Manage facility-related risk assessments and mitigation strategies.
• Maintain records for audits, regulatory compliance, and internal policies.
• Coordinate emergency preparedness plans and drills.
• Vendor Management:
• Identify, evaluate and onboard vendors for various facility related services
• Negotiate contract and service agreements
• Monitor Vendor performance and conduct periodic vendor assessments
• Address and resolve vendor related issues
• Ensure compliance with building safety codes, labor laws, and workplace regulations.

Requirements

• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and facility management software.
• Knowledge of workplace safety regulations and compliance requirements.
• Strong attention to detail and multitasking abilities.
• Ability to handle confidential information with discretion.
• Proactive and self-motivated approach to problem-solving.
• Ability to manage multiple projects and deadlines efficiently.
• Customer-service oriented mindset to enhance office and guesthouse experiences.