Excutive Assistant

Role Overview

We are seeking a highly organized and proactive Executive Assistant to support the Director of Marketing & MD.This role is central to maintaining the efficiency of our corporate operations. The ideal candidate is a master of multitasking who can manage complex schedules, streamline communications, and assist in overseeing various projects.

Key Responsibilities

• Calendar & Coordination: Manage the Director & MDs daily schedule, including internal meetings, customer visits , and external vendor appointments.

• Operational Support: Assist in tracking the progress of ongoing projects and ensuring key milestones are met.

• Communication Bridge: Serve as the primary point of contact between the executive office, department heads, and external stakeholders.

• Documentation: Prepare reports, meeting minutes, and presentations for board meetings or sales reviews.

• Logistics Oversight: Assist with administrative tasks

Qualifications

• Experience: 3+ years in an executive support role

• Skills: Exceptional proficiency in Microsoft Office (Excel, PowerPoint) and communication tools.

• Attributes: High level of discretion, strong problem-solving skills, and the ability to work in a fast-paced, evolving environment.

• ⁠Front Desk Management: Greet visitors, manage the EPABX/phone system, and handle incoming/outgoing couriers and documentation.

• Supplier Follow-ups: Proactively contact suppliers to track pending orders, verify delivery timelines, and ensure raw materials or office supplies arrive on schedule.

• Order Coordination: Assist the sales team by tracking order statuses and communicating updates between the production department and external vendors.

• Office Administration: Maintain office files, manage stationary inventory, and provide general clerical support to the Directors.

• Communication: Fluent in English and Hindi; proficiency in Telugu is a significant advantage.

Please share ur updated cv 7982522270 if interested