Event Operations Manager

Company Description

SHUBHARAMBH PRODUCTIONS (P) LIMITED is a renowned Event Management and Production Solutions provider with over 10 years of experience in delivering tailored events and experiences for global brands and organizations. Backed by a 100,000 sq. ft. warehouse filled with premium equipment, the company's in-house production capabilities ensure competitive pricing and exceptional execution. Known for innovative creativity, diligent attention to detail, and strong crisis management skills, the team is composed of passionate industry experts. With a focus on designing purposeful experiences and leveraging cutting-edge technology, SHUBHARAMBH PRODUCTIONS is dedicated to surpassing client expectations in every project, regardless of scale or budget.

Role Overview:

Responsible for end-to-end execution of corporate event production, including fabrication, AV coordination, branding installation, vendor management, logistics planning, venue coordination, and on-ground supervision. The role requires the ability to manage multiple events simultaneously, work within tight timelines, and handle overnight event setups when required.

Key Responsibilities:

Production Planning:

* Study client brief and prepare detailed production requirement checklists.

* Prepare BOQs (Bill of Quantities) for fabrication, technical elements, branding, and event infrastructure.

* Develop event production timelines, setup schedules, and vendor deliverables.

* Prepare basic production layouts including stage positioning, LED placement, branding areas, and engagement zones.

Fabrication & Event Infrastructure:

* Plan and execute fabrication elements including stage structures, backdrops, sets, stalls, kiosks, installations, and dcor elements.

* Coordinate with fabrication vendors for build, delivery, and installation timelines.

* Ensure quality and finishing standards for all production structures.

Technical Production:

* Coordinate and supervise all AV and technical elements including LED walls, sound systems, lighting rigs, projection systems, and presentation equipment.

* Plan technical layouts including cable routing, power distribution, screen placement, and stage technical requirements.

* Conduct technical rehearsals including sound checks, mic testing, and presentation testing.

Engagement & Experience Elements:

* Coordinate experiential installations, audience engagement zones, brand activations, and interactive elements.

* Explore new technologies and experiential formats to enhance event engagement.

Venue Sourcing & Coordination:

* Identify and evaluate venues suitable for corporate conferences, launches, and brand events.

* Conduct venue recce to assess stage feasibility, loading access, rigging points, and technical infrastructure.

* Coordinate with venue teams for permissions, operational requirements, and event support.

Vendor Management:

* Manage vendors across fabrication, AV, printing, dcor, logistics, and gifting.

* Obtain and evaluate multiple quotations and finalize vendors within approved budgets.

* Monitor vendor timelines, deliverables, and installation schedules.

Logistics & Material Planning:

* Plan transportation and movement of production materials, equipment, and branding assets.

* Manage dispatch schedules, loading/unloading coordination, and installation timelines.

Innovation & Industry Trends:

* Identify new vendors, materials, technologies, and production techniques.

* Stay updated with latest trends in event production, stage design, and experiential marketing.

Event Setup & On-Ground Execution:

* Supervise on-site setup including stage build, AV installation, branding placement, and engagement zones.

* Manage production crew, technicians, riggers, carpenters, and installation teams.

* Ensure all production and technical elements are fully operational before event start.

Coordination & Risk Management:

* Work closely with client servicing teams to translate event concepts into production execution.

* Ensure venue guidelines, safety standards, and operational compliance are maintained.

* Identify potential operational risks and implement contingency plans during setup and execution.

Dismantling & Post Event:

* Oversee dismantling of structures, removal of branding, and return of hired equipment.

* Ensure vendor closure and venue clearance after the event.

* Prepare post-event operational reports and production feedback.

Experience Required:

* 26 years of relevant experience in corporate event operations or event production.

* Experience managing multiple corporate events and large-scale setups.

Key Skills:

* Corporate event production knowledge

* Fabrication & technical coordination

* Vendor management & cost control

* Ability to manage multiple events simultaneously

* Comfortable handling night setups and extended event hours

Preference:

* Candidates currently based in Bangalore

* Immediate joiners or short notice period