Event Coordinator

Event Coordinator – Production, Partnerships & AI Planning

Location: Lajpat Nagar, New Delhi (In-Studio Role)

Experience: 1 to 3 Years Preferred (Freelance Experience Does Not Apply)

Employment Type: Full-Time

Louder is a global live events and experience company delivering nightlife events, cultural shows, corporate gatherings and incentive travel programs across Australia, New Zealand, Singapore and international markets.

We combine creative production, commercial strategy and AI-driven planning systems to build scalable, high-impact live experiences.

Role Overview

We are hiring a Junior Event Coordinator who understands event production, commercial operations and partnerships, and has strong awareness of pop culture, music trends and audience behavior. This role blends:

• Event and tour production

• Corporate and hotel/vendor partnerships

• Budgeting and commercial management

• AI-supported planning and systems

You will support both cultural nightlife formats and corporate experiences while helping build structured systems that power our AI-driven planning workflows.

Key Responsibilities

Event & Tour Production

• Research markets, venues and audience potential

• Build event calendars, capacities and budgets

• Coordinate artists, vendors and production teams

• Prepare run sheets, timelines and execution documents

• Support remote management of international events

Corporate & Vendor Partnerships

• Identify and build relationships with hotels, venues and production vendors

• Negotiate pricing, packages and commercial terms

• Source and compare vendor quotations for AV, staging, décor and logistics

• Assist in preparing proposals for corporate clients and partners

Budgeting & Commercial Management

• Create and manage detailed event budgets and P&L

• Track deposits, settlements and vendor payments

• Evaluate profitability and scalability of event concepts

• Support sponsorship and partnership discussions

AI & Systems Support

• Use AI tools for research, budgeting, reporting and deck creation

• Help document repeatable workflows and operational systems

• Maintain structured data on artists, venues, vendors and clients

• Contribute to improving internal AI-driven planning processes

Marketing & Audience Strategy

• Support rollout plans for ticketing and campaigns

• Coordinate CRM updates, email and SMS campaigns

• Contribute creative ideas aligned with current pop culture and audience trends

• Track nightlife, music, comedy and cultural shifts across markets

Ideal Candidate

• 1 to 3 years experience in event production, hospitality or live entertainment

• Strong understanding of budgeting and event profitability

• Experience working with venues, hotels or vendors preferred

• Strong awareness of pop culture, music trends and audience behavior

• Organized and comfortable managing multiple timelines

• Commercial mindset with negotiation ability

• Proficient in Excel and comfortable using AI tools

• Strong written and verbal communication skills

• Comfortable working across time zones

Why Join Louder

• Work on international live and corporate projects

• Gain exposure to artist booking, production and partnerships

• Contribute to AI-driven planning systems