Job Description
Role Overview
The Payments Administrator is responsible for the day operational management of payment systems, ensuring accurate transaction processing, timely settlement, fraud monitoring, and rapid issue resolution across instore and digital payment channels. This role serves operational liaison between internal teams and external payment partners, helping maintain a reliable, secure, and efficient payments ecosystem.
This position requires experience in retail payment flows, attention to financial accuracy, and the ability to handle incidents that can directly impact sales and customer experience.
Key Responsibilities
Payment Operations & Issue Resolution
Act as point of contact for payment-related incidents, including authorization failures, processing errors, and settlement issues
Investigate And Resolve Issues Related To
Card processing
POS and payment gateway connectivity
Processor outages or degraded performance
Coordinate resolution efforts with payment processors, gateways, banks, POS vendors, and internal technology teams
Document incidents, root causes, and corrective actions
Settlement, Reconciliation & Financial Controls
Supervise daily card settlement and funding activity
Reconcile Transaction Totals Between
POS systems
Payment processor reports
Bank settlement files
Identify and resolve discrepancies such as missing deposits, duplicate charges, or incorrect funding
Support month end close, audits, and finance inquiries related to payment activity
Fraud & Chargeback Support
Supervise payment activity for fraud trends and anomalies
Support Chargeback And Dispute Processes, Including
Research and documentation
Coordination with processors and fraud vendors
Assist with fraud rule tuning, issue, and reporting
Maintain records related to fraud cases and dispute outcomes
Vendor & Processor Management
Serve as the operational liaison with processors, acquirers, gateways, and banks, Support tickets and issues, SLA tracking and followups, Incident communications and post incident reviews, Support onboarding or changes related to new methods, processor configurations, or terminal/gateway updates
Reporting, Documentation & Compliance
Produce Recurring And Adhoc Reports On
Transaction volumes, Settlement status, Chargebacks and fraud metrics
Maintain payment operations documentation, runbooks, and standard operating procedures, Support compliance activities related to PCIDSS, SOX, and internal controls.
Supported Payment Channels
Instore POS payments (EMV, contactless, magstripe), Credit and debit cards, Digital wallets (e.g., Apple Pay, Google Pay), Gift cards and stored value products, ecommerce and mobile payments (if applicable)
Required Qualifications
2–5 years of experience in payments operations, retail technology, finance operations, or a related field
Strong understanding of the card payment lifecycle (authorization, bring together, settlement, funding)
Experience working with retail POS systems and payment processors or gateways
Familiarity with chargebacks, disputes, and fraud monitoring concepts
This role will be required to work in shifts
Technical & Analytical Skills
Ability to analyze processor reports, settlement files, and transaction data
Strong Excel or data analysis skills
Comfortable working across multiple systems and reports to identify issues and trends
Compliance & Risk Awareness
Confirmed understanding of PCIDSS and payment security principles
Understanding of basic financial controls and audit requirements
Soft Skills
Strong problem solving and analytical thinking .Clear and professional communication, especially with external vendors. Ability to work during high impact payment incidents. Highly detail oriented with strong follow through
Preferred Qualifications
Experience in a multi store or high volume retail environment
Exposure to omnichannel payments (instore + digital)
Experience supporting new payment methods or processor migrations
Familiarity with common payment processors or platforms (e.g., Fiserv, FIS, Worldpay, Adyen, Stripe, etc.)
What We Offer
It's crucial to us that the differences we see in the world around us are reflected in our workplace. Who you are is what counts, not where you're from or how you live your life. At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.
About Bp
Our purpose is to deliver energy to the world, today and tomorrow. For over 100 years, bp has focused on discovering, developing, and producing oil and gas in the nations where we operate. We are one of the few companies globally that can provide governments and customers with an integrated energy offering. Delivering our strategy sustainably is fundamental to achieving our ambition to be a net zero company by 2050 or sooner!
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Additional Information
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
Even though the job is advertised as full time, please contact the hiring manager or the recruiter as flexible working arrangements may be considered.
What you can expect from us!
Our Commitment To Diversity, Equity And Inclusion
At bp, you could be part of Business Resource Groups (BRGs) which belief in the power of inclusion, deeper connections, and shared experiences. They provide a place for employees to learn and share knowledge, to connect, and to improve. The BRGs focus on and encourage talent engagement, development, and retention while creating a broadened sense of community and inclusion for bp employees. The groups cultivate leadership growth by involving employees in developmental opportunities they would not otherwise have access to. Formal and informal mentoring also helps employees develop their professional goals and connect with colleagues. The BRGs dedication to growth at all levels helps employees feel more engaged and energized. The BRGs break down barriers, so we can all do better together. Examples of BRGs include (but are not limited to):
bpWIN (bp Women's International Network)
Pride
Working parents
PEN (Positively Ethnic Network)
bpInclusia (bp's Asian community)
bpEnergía (bp's Latin community)
