Executive Operations Manager (EA+ / Chief of StaffLite)
Location: Ahmedabad (On-site, full-time)
Reports to: CEO
About the Role
We are looking for a sharp, highly organized operator to act as the CEO's right handowning the executive operating rhythm, driving company-wide coordination, and ensuring day-to-day execution runs seamlessly. This is a hands-on, in-office role designed for someone who thrives in structure, momentum, and accountabilitynot a remote assistant position. Should be based in Ahmedabad.
What You'll Do
Executive Rhythm & Operating Cadence
- Manage the CEO's calendar, meeting prep, notes, and follow-through.
- Maintain clean and actionable backlogs in Asana.
- Drive weekly operations stand-ups, monthly business reviews, and ensure all decisions are tracked to closure.
People Operations (Light)
- Manage end-to-end hiring cycles: draft JDs, source candidates, schedule interviews, consolidate evaluations, and coordinate offers/onboarding (via HRIS such as SumHR).
- Keep organizational documents, access controls, and offboarding playbooks up to date.
Travel & Events
- Plan and optimize complex domestic/international travelincluding flights, hotels, and visa logistics.
- Ensure accurate rewards tracking and GST documentation.
- Coordinate conference outreach, vendor/speaker management, and budget tracking.
General Operations
- Handle vendor onboarding, contract paperwork, and digital signatures.
- Track insurance renewals, payment recoveries, and operational SLAs.
- Maintain and update standard operating procedures (SOPs).
Treasury & Payroll Backup
- Act as the checker in makerchecker payment flows; execute basic banking templates when required.
- Run compliance and due-date checklists for payroll, TDS, GST, and PT in coordination with CA partners.
Quant Trading Operations Support
- Manage tickets and vendor SLAs for trading tools and platforms.
- Coordinate timely interactions between Treasury and margin operations to ensure smooth handoffs.
Who You Are
- A structured, detail-obsessed executor with strong follow-through.
- Comfortable balancing admin precision with operational judgment.
- Experienced in managing cross-functional workflows and executive-level communication.
- Prior exposure to finance, trading, or startup environments is a plus.
What to do next
Email your resume to [Confidential Information] or [HIDDEN TEXT]
