Documentation Specialist

Company Description Reddy Pai Metals Ltd is a UK-based scrap metal recycling and trading company founded in 2007 by two business professionals with a strong passion for the metal industry and over 20 years of combined experience. The company specializes in supplying high-quality ferrous and non-ferrous UK scrap metals to customers worldwide. Over the years, Reddy Pai Metals has built strong partnerships with UK scrap yards, supporting them with reliable supply chains and export market access. In 2022, the company expanded its operations by establishing its own scrap yard in Dudley, Birmingham, strengthening its position in the metal recycling and export sector.

Role Description This is a full-time, on-site Documentation Specialist role based in Hyderabad. The Documentation Specialist will create, organize, and maintain accurate records and documentation related to scrap metal sourcing, quality checks, logistics, and export processes. The role involves preparing technical and process documents, updating documentation in line with regulatory and internal standards, and ensuring consistency and clarity across all records. The Documentation Specialist will collaborate with operations, quality, and logistics teams to gather information, verify data, and support compliance with company policies and international trade requirements. The role also includes analyzing documentation workflows, identifying gaps, and recommending improvements to enhance efficiency and accuracy.

Qualifications

• Candidates should possess strong Documentation skills, including organizing, structuring, and maintaining process and operational records.
• Candidates should possess Technical Documentation and Technical Writing skills to produce clear, accurate, and user-friendly documents for internal and external stakeholders.
• Candidates should possess Clinical Documentation or similar structured documentation experience, demonstrating attention to detail and adherence to standardized formats.
• Candidates should possess Analytical Skills to review data, identify inconsistencies, and improve documentation processes.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, document management systems).
• Strong written and verbal communication skills in English; ability to present information clearly and professionally.
• Ability to work on-site in Hyderabad, collaborate with cross-functional teams, and manage multiple documentation tasks simultaneously.
• Bachelor's degree in any discipline; a background in documentation, technical writing, logistics, or operations is an advantage.
• Previous experience in manufacturing, recycling, logistics, or export documentation will be considered beneficial.

We are looking for an experienced and detail-oriented Documentation Specialist to join our team in the Scrap Metal Export Industry.

Key Responsibilities:

• Prepare and manage Proforma Invoices (PI).

• Prepare Commercial Invoices and other export-related invoices.

• Draft, review, and maintain sales contracts.

• Handle export documentation, including PSI (Pre-Shipment Inspection) documents.

• Coordinate shipping and export documentation.

• Send documents to clients strictly according to agreed payment terms.

• Follow up with clients for outstanding payments and payment confirmations.

• Maintain documentation records and payment tracking using Microsoft Excel.

• Coordinate with clients, shipping agents and inspection companies.

• Ensure accuracy and timely submission of all documents.

• Monitor payment milestones and document release procedures.

Required Skills & Qualifications:

• Previous experience in export documentation, preferably in scrap metal or commodity trading.

• Excellent knowledge of Microsoft Excel.

• Good understanding of Proforma Invoices, Commercial Invoices and sales contracts.

• Knowledge of export procedures and international payment terms (TT, LC, CAD, etc.).

• Experience in payment follow-ups and client coordination.

• Strong organisational and communication skills.

• High attention to detail and ability to meet deadlines.

Ideal Candidate:

Someone proactive, organised and responsible, capable of independently managing the complete documentation process from contract confirmation to payment follow-up and final document submission.

• Need minimum of 5 years experince

Interested candidates can send their CV to:

[Confidential Information]

Location: Hyderabad, India

Please share this opportunity with suitable candidates.