Position Overview
The Document Controller is responsible for managing, controlling, and maintaining all project documentation related to UPS systems supplied to Oil & Gas clients. The role ensures accurate documentation flow, compliance with client requirements, and timely submissions to support smooth project execution.
Document Management
- Maintain and update project documentation including calculations, drawings, datasheets, ITPs, manuals, FAT reports, vendor documents and any other project documents.
- Control document numbering, filing, sorting, archiving, and retrieval.
- Ensure all documents follow project and client requirements, international standards and best engineering practices
Submission & Tracking
- Prepare and submit documents through client document control portals.
- Track submission status, review cycles, and comments until approval.
- Maintain logs for transmittals, review comments, and revisions.
Coordination & Communication
- Coordinate with Project Management, Engineering, QA/QC, factory, and site teams for document readiness.
- Ensure timely responses to RFIs, TQs, SDRs, and other documentation-related requests.
- Support clients, consultants, and EPC contractors with required document delivery.
Version & Revision Control
- Ensure the latest approved documents are always updated and accessible.
- Manage revision control and supersede outdated versions.
- Verify accuracy and completeness of documents before submission.
Compliance & Audit Support
- Ensure adherence to document management procedures and project specifications.
- Support internal and external audits by providing required documentation.
- Maintain documentation for FAT, dispatch, commissioning, and final handover.
Final Documentation / MDR
- Prepare Manufacturing Data Records (MDR) and as-built documentation.
- Coordinate collection of final documents from all suppliers and departments.
- Ensure timely submission of final dossier to the client.
Skills & Qualifications
- Diploma or degree in administration, engineering, or related discipline.
- 3–4 years experience as Document Controller in Oil & Gas projects; UPS/electrical project experience preferred.
- Strong knowledge of document control systems and EPC documentation workflows.
- Proficiency in MS Office; experience with EDMS systems (Aconex, Documentum, SharePoint) is an advantage.
- Attention to detail and strong organizational skills.
- Good communication and coordination abilities.
Competencies
- Structured and disciplined working style
- High accuracy and attention to detail
- Strong follow-up and tracking ability
- Team collaboration
- Customer-oriented mindset
