Document Controller

Company Description

ODE Consultants is an international BIM and MEP engineering consultancy focused on delivering innovative and sustainable solutions for the built environment. Specializing in Healthcare, Education, Residential, Aviation, and Commercial Building Projects, the company combines technical excellence, creativity, and digital technology to provide superior BIM, design, and construction documentation support. With a strong commitment to quality, safety, and environmental protection, ODE Consultants aims to create user-friendly and eco-conscious spaces while optimizing construction costs and timelines. By adhering to global technical standards and best practices, the company ensures the delivery of reliable and future-ready project outputs.

Role Description

This is a full-time, on-site role for a Document Controller based in Noida. The Document Controller will be responsible for managing and overseeing project documentation, organizing records systematically, and maintaining accurate documentation to support project requirements. The individual will collaborate with teams to ensure smooth document flow, compliance with organizational and project-specific protocols, and timely access to important project-related documents.

About the Role

We are looking for an energetic, technology-driven, and detail-oriented Document Controller to manage project documentation, improve document control processes, and support digital project delivery across our engineering and BIM projects.

The ideal candidate should have prior experience in document control within the construction, engineering, architecture, or BIM industry and be comfortable working with modern digital tools, cloud-based document management systems, and AI-powered productivity solutions. We are looking for someone who can bring new ideas, improve efficiency, and help modernize our document management processes.

Key Responsibilities

Document Control & Management

• Maintain and manage project documentation, drawings, reports, transmittals, and related records.
• Ensure proper document numbering, revision control, version tracking, and distribution.
• Maintain document registers and project records.
• Track incoming and outgoing documents and ensure timely processing.
• Support project teams in document submissions and client deliverables.
• Ensure that only approved and latest revisions are accessible to project teams.

Digital Project Coordination

• Manage project documents on cloud-based platforms such as Autodesk Construction Cloud (ACC), BIM 360, SharePoint, OneDrive, Google Drive, or similar systems.
• Maintain project folder structures and access permissions.
• Support document workflows, reviews, approvals, and transmittals.
• Assist project teams with document retrieval and coordination activities.

Process Improvement & Automation

• Identify opportunities to improve document management processes.
• Utilize Microsoft 365 tools, AI tools, and automation solutions to increase efficiency.
• Develop templates, trackers, dashboards, and reporting systems.
• Reduce manual work through digital solutions wherever possible.
• Suggest and implement best practices for document control and information management.

Required Skills & Experience

• 3-6 years of experience in Document Control within Construction, Engineering, Architecture, BIM, or Infrastructure projects.
• Strong experience with Microsoft Office, especially Excel, Word, Outlook, Teams, and SharePoint.
• Experience working with document management systems or Common Data Environments (CDE).
• Understanding of document numbering, revision control, transmittals, and document workflows.
• Strong organizational and communication skills.
• Ability to manage multiple projects simultaneously.

Educational Qualification

• Any Graduate.

What We Are Looking For

• Smart, proactive, and enthusiastic professional.
• Technology-oriented mindset.
• Someone who brings ideas rather than simply maintaining existing processes.
• Team player who can work closely with project teams from the Noida office.