Job Requirements
1- Document Controller | Delhi, India
Function / Department
Project Controls
Grade / Level
L2
Reports To
Head Projects Controls Office
Location / Base
Delhi, India
Employment Type
Permanent
Mobilization Window
Travel
Minimal — occasional site visits
1- Purpose Of The Role (Job Summary)
Run the common data environment and document-control regime so every drawing, submittal, RFI, and record is numbered, versioned, distributed, and easy to retrieve — and handover dossiers build themselves.
2- Key Responsibilities And Accountabilities
- Administer the CDE (Aconex, ACC, or equivalent): workspaces, access, workflows, and distribution matrices.
- Control document numbering, revisions, and status codes; reject non-compliant submissions.
- Process and track transmittals, technical submittals, RFIs, and client correspondence with full audit trails.
- Maintain the master document register and follow up on overdue reviews against the deliverable schedule.
- Distribute controlled documents to internal teams, subcontractors, and consultants; withdraw superseded revisions.
- Support tender document control: receipt, addenda logging, and bid compilation.
- Assemble handover documentation: quality records, O&M manuals, as-builts, and commissioning dossiers.
- Issue weekly document-status reports on outstanding submittals, overdue reviews, and RFI aging.
- Train project staff and subcontractors on CDE workflows and document procedures.
3- Key Performance Indicators
- Zero instances of work executed on superseded revisions.
- Process transmittals and RFIs within 24 hours of receipt.
- No major findings in register audits.
- Weekly status reports issued on time.
- Complete handover dossiers at project gates.
4- Qualifications & Certifications
- Graduate degree or diploma (any discipline; engineering an advantage).
- Certified training on Aconex, ACC, or an equivalent CDE platform.
5- Experience
- 5-10 years in document control on EPC or construction projects; mission-critical or industrial preferred.
- Multi-project, multi-party environments (client, PMC, subcontractors).
- Tender-stage and handover-stage document management.
6- Competencies
- Meticulous, consistent process discipline.
- CDE platform fluency and strong Excel skills.
- Firm but service-oriented with senior engineers.
- Audit-ready organization at all times.
- Organization Skills & Accuracy
Work Experience
Technical Skills
EDMS and CDE platforms (Aconex, SharePoint, ProjectWise), document management, and MS Office.
Key Interfaces
- Internal: Project Controls, design office, QA/QC, T&C, SCM, project teams, proposals.
- External: Client and PMC document controllers, subcontractor and consultant document teams.
Special Conditions
High volume during design and construction phases; strict confidentiality.
