Document Controller

Your impact

Basic understanding of construction projects and documentation system

* Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations

* Understanding Jacobs Document Templates System.

* Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.

* Liaising with and distribute project related information with the project team and potentially external parties.

* Provide support to Project Manager during Audit and as required.

* Prepare ad-hoc templates, reports on projects as required.

* Process and control of all project document types on day-to-day basis in an accurate and timely manner.

* Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.

* File documents in physical and digital records and ensure appropriate storage.

* Adhere to the company's document lifecycle procedures, processes and as required by the Project Manager.

* Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager

* Assists in implementing new and improving Document Management System and document management processes.

* Train employees about the project documentation system on how to use and access the documents

* Maintain confidentiality of sensitive documentation

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Here's what you'll need

• Minimum five (5) years work experience, with minimum two (2) years work experience in document management, archive management, or records management.
• Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)
• Document Control Management systems experience specially in Bentley, ProjectWise, Aconex etc