Job Description
- Handle the tasks of controlling and monitoring documents and assure its compliance with the corporate methodology and procedures.
- Experience in document control, document imaging, document archiving, and maintenance of electronic and physical documents.
- Ability to interact and coordinate with internal and Site People
Responsibilities
- Maintain a Master Document Register (MDR/VDR/DDR) consisting of drawings, specifications, procedures, and plans.
- Manage document process / workflow cycle in System and Control document review/approval process.
- Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy
- Develop, implement, and enforce document control procedures, security protocols, and DMS (Document Management Systems).
- Manage documents from creation, review, approval, distribution, revision (version control) to archival & Attending Kick-off meeting
- Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
- Train staff, resolve system issues, and coordinate with cross-functional teams, conduct regular audits, manage internal/external audits, and prepare reports, Maintain confidentiality, security, backup, and proper access for sensitive information
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. e.g. Client, PMC, Design Consultant & Vendors for timely complication of task, as per requirement of project prepared PO copies of vendor and update and maintain.
- Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
- Maintain the files and control logs as required by the project.
- Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint, and Excel as per project requirements. This filing system allows the management team to get updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval.
- Effective and timely management of Official Documents, customer correspondence and accurate filing and record keeping for ex. Design, Fabrication & Vendor / Supplier Documents:
- Generate the various document control reports as required.
- Build / maintain relationships with team members / suppliers to promote the use of the document library and provide support where required.
- Ability to control multiple flows of information and ensure site registers is maintained .
- Supporting the co-ordination of weekly / monthly reports to a given timeline
Qualifications
Graduate from recognized University
- SOFTWARE PROFICIENCY:
- Database Management System
- Adobe professional proficient
- MS Office expert
