Key Individual Accountabilities
- In this role, you will be responsible for supporting documentation, invoicing, and service-related functions as required by Project Managers. As a Document Controller, your key focus will be ensuring error-free documentation and maintaining strict adherence to deadlines, as timeliness is a critical factor.
Your responsibilities
- Following and maintaining document control procedures and systems.
- Ensure the transmission and storage of documents submitted in Team Binder and update according to guidelines provided by FLS procedures, Client specification and IOD PM - IPE PD/PM
- Responsible for the document transmission to the customer, on time, reliable and traceable
- Use Team Binder effectively to track versions, revisions, and updates of all project outgoing / documentation.
- Collaborating with all related stakeholder s, communicating effectively on document-related matters and ensuring smooth document workflows as per processes defined. Facilitating the distribution of documents to the relevant stakeholders, ensuring accurate and timely delivery.
- Perform quality checks on documents to ensure accuracy, completeness and adherence to contractual obligations (if applicable)
- Ensure the vendor documentation is tracked in the Document Control system as well (currently on piloting)
- In case of need, each DC will be able to handle other Document controller s duties for tracking information into the Document Control database
- Send commercial documents (invoicing, notifications, change orders, etc.) if requested by IOD PM or IPE PM/PD.
What you bring
- Minimum 3+ years of experience as a Project Support Executive or Document Controller
- Proficient in invoicing documentation
- Strong skills in MS Office tools (Word, Excel, PowerPoint)
- Experience in Power BI dashboard creation is preferred
- Ability to work effectively with diverse teams and stakeholders
