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. Achieve savings through aggregated procurement (as per Delegation) of Capex & Project Items like Mining Equipments, Material conveying equipment, Compressors, Locomotive, Power Plant equipment, Mills, Pyro process equipments, Civil & Mechanical service contracts, etc for all group cement manufacturing units / project sites/ captive mines including coal mine / and CPP
. Sustain the process of capturing best practices from Industry, our Units or new ideas for process improvement and work with the Function to implement across UTCL and improve the procurement organization (Units + CPC)
Job Context:
The Cement Business currently has total 12 integrated manufacturing units, 12 grinding units and 6 bulk terminals. The business is further expanding and currently coming up with more green /brown field projects (Bela & Siddhi sites, 5 sites nearing commissioning). The total installed capacity is 60.15 MTPA and annual procurement value about Rs. 5000-9000 Crores.
The Central Procurement Cell has been developed with a view to provide strategic lead and support to improve the Business competitiveness in terms of quality & cost, knowledge integration, synergy in procurement and remain a major player. CPC focuses on making strategic procurement decisions and policies for the whole group, through aggregating the demand, rationalizing techno-commercially approved vendor base, and analysis of past consumption data. CPC also focuses on timely ordering and delivery of all orders, and maintaining a responsive supply-chain network.
This role is responsible for
a) (Procurement / Assist FH for procurement )of Mechanical & Civil Capex / Project / Mines/ Captive Power plant items for Up gradation and Optimization of plants as per Delegation Authority (Sole responsibility from Rs. 5 Lacs upto Rs. 20 Lac)
b) Developing strong Pan-India and Local contractors for regular civil and mechanical work for new projects and capital projects at all our sites across India, and Negotiate orders as per Delegation Authority
c) Assisting Units to improve operating cost of Capital Equipments (mainly Mining fleet) through structuring and negotiating FMC / AMC contracts with suppliers. Negotiations as per Delegation Authority.
d) Monitoring vendor base strength for categories under portfolio and regularly update vendor list through evaluation of current and new vendors. Associate with TIKC and Project Cell to seek new products and introduce them with active participation from units.
e) Maximize OEM / Import items substitution through identification and induction of credible suppliers and achieve savings in the process.
Major Challenges
. Manage complex / variety of capex/project requirements for Categories under portfolio for 30 running locations and 5 project sites in timely and cost effective manner. Several urgent and critical requirements to be met for Project / Shutdown Schedules.
. Bench mark the major purchases for categories under portfolio within industry as well as outside industry and develop strategies to continuously improve cost against benchmarks.
. Keep abreast of Capex plan of Units to consolidate and plan ordering in order to maximise negotiation potential.
. Influence Technical departments of different locations to coordinate and club purchases, give trial orders to potential suppliers.
. Influence Commercial departments of all Units to maintain good payment discipline (our key strength)
. Maintain strong leverage over key suppliers for critical support activities (preferential over others competitors)
. Keep updated on new technologies and suppliers through regular industry / supplier/ plant interaction.
. To continuously upgrade and rationalize the vendor base to ensure competitive and quality products and services.
. Team building and skill up-gradation of team members by motivation, imparting on-the-job training and mentoring.
| KRA (Accountabilities) (Max 1325 Characters) | Supporting Actions (Max 1325 Characters) | |
|---|---|---|
| KRA1 | Cost competitive and quality sourcing for Categories as defined above. Direct responsibility for 20 lacs orders. Assist FH for higher values. | a) Keep track of varying capex and opex requirement of (30+5 project sites) Units, and Plan aggregation of requirements across several types / makes of equipment / services. b) Introduce and maintain dynamic competition for each category through vendor introduction, with support from SME for technical evaluation. c) Carry out periodic performance review and appraisal of suppliers with inputs from Units and constructive feedback to suppliers. d) Proper review and rederessal of rejection cases by ensuring comprehensive analysis of data. e) Seek inputs from industry references and introduce credible OEM / Import substitutes for reducing cost while maintainin quality. f) Keep close interaction with industry peers/ market to be abreast of new suppliers and products. g) Estimate Total cost of ownership to make final decision of purchase h) Regularly benchmark purchase costs with industry competitors / group companies |
| KRA2 | Timely ordering and delivery of procured items under portfolio of this role | a) Manage resources and load optimally and monitor performance b) Coordinate subordinates efforts to timely complete due technical review process from diverse stakeholders (Unit teams & TKIC /Project Cell at HO) involved c) Assist Functional Head to continuously improve productivity through process innovation and improvement d) Assist FH to achieve Maximum utilization of SAP to reduce unproductive data entry / communication / followup requirements |
| KRA3 | Maintain and arrange, mostly urgent, Service support for all Unit/Project locations for all equipments procured by the team | a) Rally resources and contacts to address Daily sudden requirements or crisis situation regarding service support / commissioning support / supply shortfall if any. b) Leverage CPC portfolio strength to ensure preferential allocation of service support from all vendors c) Negotiate for vendor maintained inventories for possible items. |
| KRA4 | Manage contract clauses and risk exposure to UTCL in orders placed | a) Ensure strict adherence to contract design inclusive of risk mitigation strategies and bank guarantees b) Through updated functional knowledge of taxes/ duties, maximize benefit to UTCL through structuring (eg: High Sea Sale / Warehouse sale / WCT cases) c) Ensure favourable payment terms with suppliers for orders placed under portfolio or assist FH as per Delegation. d) Track supplier commercial / legal / quality issues through network. |
| KRA5 | Ensure integrity and verifiability of large commercial portfolio under management | a) Periodically review procedural accuracy and address lapses if any with resultant improvements shared with peers. b) Ensure compliance of ISO procedure laid out for the procurement organization. c) Participate in periodic internal and external ISO audit for continuous improvement. |
| KRA6 | Ensure timely payments to suppliers for orders under portfolio as per terms of contract. | a) Direct team to track order progress periodically b) Influence system improvements at UTCL Sites through interactions with commercial HODs / peers at site locations. c) Address each procedural lapse urgently, escalating to FH-CPC if required. |
| KRA7 | Work with Units to identify and execute AMC / FMC for key equipments including Mining Equipments to ensure longevity of equipments. | a) Work with DH Technical / Materials at Units to analyze operating spend for key equipment service / maintenance b) Collate data and share feedback with all Units c) Based on potential areas identified, organize and negotiate long term contracts, with members involved as per Delegation. |
| KRA8 | Sub-ordinate development : Plan and execute training to sub-ordinates for their development | a) To provide guidance to team members. b) Identify skill gaps. c) Impart/ arrange suitable training d) Coaching/ mentoring subordinates to upgrade their skill gaps. |
| KRA9 | Troubleshooting throughout project lifecycle till achieving desired life of equipment | a) With more 62000 vendors, and orders placed to 300 vendors by Category team, crisis can come from any corner. b) Take mitigation steps with support from Commercial /Legal Cell at HO where required eg: In case supplier deviates from order terms, or may face financial crisis, UTCL needs to take mitigatory steps, including sourcing directly from sub-suppliers, or providing comfort letters to sub-suppliers, and monitoring due amount to the supplier. c) Keep close follow up till issue resolution |
Job ID: 146605901
