Desk Expeditor (Mechanical)

Urgent Opening for Desk Expeditor (Mechanical)

Desk Expeditor (Mechanical)

Location: Mumbai, India

Duration: FTC (Fixed-Term Contract), extendable based on project requirements

Project: RIL

Job Overview

We are looking for an experienced Desk Expeditor (Mechanical) to support project procurement and expediting activities from Purchase Order placement through delivery of equipment, materials, and required documentation.

The ideal candidate should have strong experience in mechanical packages, rotary equipment, piping bulk, skids, and bought-out items, preferably within EPC/project environments.

Key Responsibilities

• Establish communication with suppliers and confirm Purchase Order receipt, production planning, and delivery commitments.
• Monitor supplier engineering/documentation schedules, manufacturing progress, and delivery timelines against project requirements.
• Act as the project representative for expediting activities and coordinate with suppliers to resolve delays and issues.
• Manage desk expediting activities from PO placement through final delivery of goods and documentation.
• Coordinate with Engineering, Construction, Project Controls, Procurement, Supplier Quality, and Logistics teams to identify critical items requiring expediting.
• Prepare and coordinate shop expediting assignments where required.
• Review, prepare, and distribute supplier/shop expediting reports and progress updates.
• Identify potential delivery delays and communicate risks to relevant project stakeholders for timely action.
• Participate in supplier meetings for critical equipment and ensure alignment on project expediting and delivery requirements.
• Expedite timely submission of supplier documentation required for engineering, project controls, and project finance activities.
• Monitor equipment and material deliveries to ensure availability in line with construction requirements.
• Obtain and track supplier sub-order information and related procurement details.
• Expedite packing lists and commercial invoices to support timely transportation and delivery.
• Support resolution of Under/Over/Short & Damaged (UOSD) issues.
• Prepare routine project expediting reports, dashboards, and performance metrics.

Requirements

• BE/B.Tech in Mechanical Engineering with 8-12 years of experience, or
• Diploma in Mechanical Engineering with 12-15 years of experience.
• Strong experience in desk expediting within EPC, engineering, procurement, or project environments.
• Good knowledge of mechanical packages, rotary equipment, piping bulk, skids, and bought-out items.
• Experience in supplier coordination, production follow-up, documentation tracking, and delivery monitoring.
• Strong understanding of project procurement and expediting processes.
• Good communication and coordination skills with suppliers and internal project teams.

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