Deputy Manager Human Resources

Role Purpose: To support and implement Human Resource and Industrial Relations initiatives at the site level by ensuring compliance, employee engagement, and harmonious relations between management and employees. The role focuses on end-to-end HR operations, statutory compliance, and proactive IR management to maintain a productive and legally compliant work environment.

Key Accountability Area:

Talent Acquisition & Workforce Management:

• Manage bulk hiring and de-hiring based on business requirements.

• Coordinate with manpower vendors for timely availability of workforce.

• Ensure proper documentation, joining formalities, and onboarding at the site.

• Maintain and update manpower dashboards (on-roll / off-roll) regularly. Attendance, Payroll & HR Operations: • Oversee attendance management through biometric systems / reports.

• Verify and process monthly payroll inputs in coordination with the central HR/payroll team.

• Manage leave records, overtime, and shift scheduling.

• Handle employee queries related to salary, attendance, and HR policies. Employee Engagement & Communication:

• Drive employee engagement activities, recognition programs, and communication forums.

• Conduct induction, open house, and monthly feedback sessions to strengthen employee connect.

• Implement welfare initiatives to improve morale and retention. Industrial Relations & Grievance Handling.

• Handle employee grievances, disciplinary issues, and ensure timely resolution.

Support in maintaining healthy IR climate at the site. • Liaise with contractors and union representatives wherever applicable. • Assist in domestic inquiries, warning letters, and disciplinary actions.

Statutory Compliance:

• Ensure compliance with labour laws, Factory Act, Contract Labour Act, and other statutory requirements.

• Coordinate for statutory audits and maintain up-to-date records and registers.

• Track PF, ESIC, professional tax, and labour license renewals for contractors. HR Analytics & Reporting:

• Prepare and maintain HR MIS reports such as manpower, attrition, absenteeism, and disciplinary incidents (DI).

• Provide analytical insights for decision-making and process improvement.

• Utilize Excel and HR dashboards for trend analysis and presentations.

Reporting to: Zonal Manager

Location: Surat /Navsari

Direct Reports: 4

Qualification: Graduation or MBA in Human Resource Management

Work Experience -7 to 14 years

Technical / Functional Competencies:

Knowledge of Labor Laws & Statutory Acts

Statutory Compliance Management Audit & Inspection Handling

Policy & Process Implementation

Documentation & Reporting Systems & Tools Knowledge

Behavioral Competencies

Integrity & Ethics

Problem-Solving & Conflict Management

Communication Skills

Relationship Management

Attention to Detail

Adaptability & Resilience

Collaboration & Teamwork

Accountability & Ownership

Note: Preference will be given to candidates with prior experience in the logistics industry, along with a strong understanding of the local language, market dynamics, and regional geography. Such experience will be valuable in effectively managing workforce requirements and supporting business operations in the region.