Role Overview
The role involves end-to-end management of bidding, tendering, and proposal submissions for PSU and Government clients. The incumbent will be responsible for tender evaluation, documentation, bid strategy, pricing, cross-functional coordination, and ensuring compliance with all technical and commercial requirements. Strong exposure to SAP and manufacturing industry processes is essential.
Key Responsibilities
1. Tender Identification & Evaluation
- Track and identify relevant tenders from PSU, Government portals, GEM, and other platforms.
- Review tender documents (NIT, RFP, RFQ, BOQ, SCC/ GCC) and assess feasibility.
- Conduct risk analysis and prepare Go/No-Go recommendations.
2. Bid Preparation & Submission
- Lead the complete tendering cycle from documentation to final submission.
- Coordinate with internal teams (Technical, Finance, Legal, Supply Chain, Production) for input collection.
- Prepare technical and commercial bid proposals as per tender guidelines.
- Ensure accuracy, completeness, and compliance of all documents.
- Manage online portal submissions and reverse/forward auctions.
3. Costing, Pricing & Negotiation
- Work with costing and finance teams to prepare competitive pricing.
- Conduct cost estimation considering manufacturing capabilities, supply chain, and project timelines.
- Support negotiation discussions and post-tender clarifications with clients.
4. Documentation & Compliance
- Maintain updated documentation: company credentials, certifications, financial statements, product specifications, etc.
- Ensure compliance with PSU procurement guidelines and regulatory norms.
- Prepare declarations, affidavits, PBGs, EMDs and coordinate with banks/finance team.
5. Stakeholder Coordination
- Liaise with PSU and Government officials for tender queries, pre-bid meetings, and submission requirements.
- Ensure smooth coordination with internal stakeholders for timely bid closures.
- Represent the organization during pre-bid meetings and discussions.
6. SAP & Reporting
- Manage tender-related workflows in SAP including costing, approvals, and documentation.
- Generate MIS reports on bid status, conversion rates, tender pipeline, and financial outcomes.
- Maintain accurate digital records of all tenders.
Required Skills & Competencies
- Strong understanding of PSU / Government procurement processes.
- Hands-on experience in tendering for large manufacturing or engineering products.
- Proficiency in SAP (MM / SD / PS modules preferred).
- Excellent knowledge of contract terms, commercial clauses, LDs, PBGs, and taxation.
- Strong analytical, documentation, and cost estimation skills.
- Ability to manage multiple tenders under tight timelines.
- Excellent communication and negotiation skills.
- Proficiency in MS Office (Excel, Word, PowerPoint).
Education
- Bachelor's degree in Engineering / Commerce / Business Administration.
- MBA in Operations / Marketing / Supply Chain (preferred but not mandatory).
Key Attributes
- Detail-oriented with strong process discipline.
- High ownership and ability to work independently.
- Strong coordination and stakeholder management abilities.
- Experience in high-value PSU bids is highly desirable.
