Job Description

Job Description:

Administrative Support & Office Management:

Oversee daily Head office activities and ensure smooth and efficient administration flow.
Manage office supplies, equipment, and housekeeping inventories, and ensure timely procurement of resources as needed.
Implement and maintain office policies, procedures, SOP's and systems to ensure compliance with company standards and industry regulations.
Oversee all administrative functions including facilities management, office maintenance, security, travel arrangements, housekeeping, and vendor coordination.
Develop and implement administrative systems, processes, and policies to improve operational efficiency.
Plan and execute branch events and activities, fostering employee engagement and team building.
Collaborate with HR, IT, and Finance departments to streamline interdepartmental operations. Assist with new joiner welcome kits, ID cards, and onboarding logistics etc.
Manage seating arrangements, workspace allocation, and hygiene

Vendor Management:

Coordinate Vendors for company events, meetings, and corporate hospitality arrangements.
Liaise with external vendors for office-related services & supplies, negotiating contracts, and ensuring service quality and cost-effectiveness.
Manage relationships with external service providers (e.g., housekeeping, security, travel agencies, maintenance vendors etc).

Health & Safety Management:

· Ensure compliance with all relevant health, safety, and environmental regulations across all branches.

· Develop, implement, and regularly review health and safety policies and procedures and safety drills.

· Conduct regular risk assessments and workplace inspections; manage incident reporting and resolution.

Logistics Coordination:

· Oversee courier and logistics services for timely and secure movement of goods and documents.

· Maintain relationships with travel & courier vendors and negotiate favorable contracts and rates.

Branch Administration Ownership

· Oversee facility management, procurement, asset management, and general upkeep of the local branch.

· Ensure standardization of administrative processes and documentation.

· Monitor administrative budgets and report on expenditures, optimizing operational efficiency

Budget Management:

Assist in monitoring and managing the administrative budget, ensuring adherence to budgetary guidelines.
Prepare and manage budgets for administrative functions and monitor costs against forecasts.
Oversee Budgeting of office supplies, inventory control, and budgeting of administrative expenses.

Asset Management: