Job Title: Deputy/Assistant Manager (Finance) - Development Team
Reports To: Assistant Director - Accounts and Finance
Location: Okhla, New Delhi
Experience (in years): Minimum 2-5 years of experience
Nature of Work: Full - Term Contract (1 year) - open for extension
About Ashoka University: https://www.ashoka.edu.in/
Roles and Responsibilities:
Updating of the Donation Tracker and Grant Tracker
- Maintain accurate and up-to-date donation and grant records through manual data entry in the designated trackers.
- Ensure timely updates to reflect new receipts, donor details, grant disbursements, and project allocations.
- Verify data accuracy through periodic reconciliation with finance and program teams.
Contract Documentation
- Prepare, document MOUs, and contracts related to donor funding and grants.
- Coordinate with relevant departments to obtain signatures, approvals, and document archiving.
Issuing of 80G Receipts
- Generate and issue 80G tax exemption receipts for donations received, ensuring compliance with internal formats.
- Maintain a systematic record of issued receipts for internal and audit purposes.
- Liaise with donors to address any queries related to 80G acknowledgements.
Preparation of Fund Requests
- Prepare periodic fund request letters for ongoing and upcoming projects.
- Coordinate with program leads and finance teams to ensure timely fund transfers and utilisation.
- Monitor fund request timelines to avoid project delays.
Compiling Due Diligence Documentation for Donors
- Gather and compile all necessary legal, financial, and organisational documents as required for donor due diligence.
- Maintain a ready-to-share repository of standard due diligence documents for quick turnaround.
- Work closely with compliance teams to ensure updated and accurate documentation.
Mapping Scholarships with Donor Contributions
- Link scholarship disbursements to specific donor contributions based on agreements and funding terms.
- Maintain detailed mapping records to ensure transparency and traceability.
- Provide periodic scholarship funding reports to relevant stakeholders.
Fulfilling Audit Requirements
- Provide documents to internal and external auditors for audits related to grants and donations.
- Ensure timely provision of all supporting documents, receipts, and reconciliation reports.
- Address audit observations promptly to maintain compliance.
Issuance of Form 10BE to Donors (Annual)
- Prepare and issue Form 10BE at the end of each financial year, in accordance with statutory requirements.
- Maintain comprehensive records of issued forms for compliance and audit purposes.
- Coordinate with finance and compliance teams to ensure timely issuance.
Qualifications:
- Bachelor's degree in Commerce, Finance, Accounting, Business Administration, or related fields.
- Master's degree (M.Com, MBA, or equivalent) preferred.
- 24 years of relevant experience in donor management, grants management, or finance operations.
- Understanding of Indian taxation laws and compliance requirements related to donations (80G, Form 10BE).
Skills Required:
- Proficiency in MS Excel and other data management tools for maintaining trackers and reconciliations.
- Knowledge of financial documentation, contracts, and statutory compliance processes.
- Ability to prepare donor reports, fund requests, and audit documentation with accuracy.
- Strong attention to detail and accuracy in data entry and record keeping.
- Ability to analyse, reconcile, and map donations, grants, and scholarships.
- Competence in maintaining systematic repositories of due diligence and compliance documents.
- Strong collaboration and interpersonal skills to work across finance, compliance, and program functions.
