Job Description
The Accounts Payable Senior Specialist is an important role in the Accounts Payable team to ensure the accurate processing and payment of vendor invoices and the operation of the related financial controls. The team uses the Esker Accounts Payable system to read all vendor invoices and integrate with SAP ERP system. The Accounts Payable Senior Specialist will focus on supporting particular internal customers and work closely with stakeholders to resolve queries and issues to ensure invoices are processed accurately and paid in accordance with the agreed terms.
Responsibilities:
- Esker Super User
- Processing Esker teaching requests
- Maintenance of Esker for automation of invoice processing
- Undertaking SES Yellow Belt Projects to improve process management
- Receipt and processing of vendor invoices
- Obtaining of approval of Non-Purchase Order invoices in accordance with the Delegated Authorities
- Matching of invoice details to Purchase Order details
- Positive verification of vendor bank details
- Investigating supplier invoice queries
- Preparation of SAP Payment Proposals and upload to banking platform
- Review of aged receipts report (GRIR) for missing invoices
- Supporting Internal and External Audits
- Liaising with Purchasing teams for resolution of issues
- Clearance of AP related bank account reconciling items
- Reconciliation of vendor statements to SAP
- Review of Aged Accounts Payable and providing commentary and actions
- Monthly reconciliation of Intercompany Balances and accrual of missing invoices
- Monitoring of the Concur SAP Cockpit and resolution of issues
- Other AP activities as required
Qualifications
- 5-7 years of experience of Accounts Payable in a complex, international business
- Bachelor s degree in finance or accounting
- Good working knowledge of SAP ECC6 is a must
- Good working knowledge of the international banking systems, bank portals and foreign currencies
- Good working knowledge of VAT, GST and other similar indirect schemes
- Experience of OCR technology for reading vendor invoices
- Experience of working within a Shared Service Centre
- Fast learner with the ability to pick up new systems and processes
- Great attention to detail
- Good communicator with fluency in business English (written and spoken)
- Knowledge of another foreign language is an advantage
- Excellent MS Office skills, particularly Excel (v-lookup, pivot tables) for data analysis
- Numerate with accounting knowledge
- Well organized with strong task management skills.
Key Duties & Responsibilities
- Accounts Payable (AP):Processing international vendor invoices, verifying import documentation, ensuring accurate FX rate application, reconciling foreign vendor statements, and managing compliance with TDS (Tax Deducted at Source) and GST.
- Accounts Receivable (AR):Issuing cross-border invoices, tracking international payments, managing foreign customer collections, reconciling incoming payments, and managing FX gains/losses.
- Compliance:Ensuring compliance with Reserve Bank of India (RBI) regulations and FEMA guidelines for cross-border transactions.
- Reconciliation:Reconciling AP/AR sub-ledgers with the general ledger and managing bank reconciliations for multi-currency accounts.
Core Skills Required
- Technical Skills:Proficiency in ERP systems (SAP, Oracle, NetSuite), advanced MS Excel (VLOOKUP, Pivot Tables), and knowledge of accounting standards.
- Domain Knowledge:Understanding of foreign exchange rates, import-export documentation, cross-border tax implications (TDS, GST), and international payment gateways.
- Communication & Soft Skills:Clear communication with international clients/vendors, high attention to detail, strong problem-solving, and negotiation skills for dispute resolution.
- Analytical Skills:Ability to analyze accounts receivable aging reports, identify discrepancies, and forecast cash flo
