Corporate Secretarial (Manager / Assistant Manager)

Job Summary

• Support the Corporate Secretarial function in ensuring compliance with statutory and regulatory requirements.
• Assist in managing corporate governance matters and maintaining proper corporate records for the organisation and its subsidiaries.

Key Responsibilities (Scope of Work)

• Assist in the preparation and review of board papers, resolutions, minutes of meetings, and statutory documents.
• Ensure compliance with Companies Act, corporate governance regulations, and relevant statutory requirements.
• Maintain and update statutory registers, records, and filings with ACRA and other regulatory authorities.
• Liaise with internal stakeholders, external regulators, auditors, legal advisors, and company secretaries.
• Support the organisation and coordination of Board of Directors and Committee meetings, including logistics and documentation.
• Monitor corporate filings deadlines and ensure timely submissions.
• Assist in incorporation of new entities, striking off, restructuring, and other corporate exercises.
• Provide advisory support on corporate governance best practices.
• Support execution of compliance policies and internal control procedures.
• Handle ad hoc assignments and projects as assigned by management.

Qualifications

• Bachelor's Degree in Law, Business Administration, Accountancy, Finance, or a related discipline.
• Professional qualification (e.g., ICSA/CGQP or equivalent) will be an added advantage.

Experience

• Minimum 4-6 years of relevant corporate secretarial experience.
• Prior experience in a professional firm, listed company, or multinational corporation preferred.
• Experience working with multiple entities and group structures is advantageous.

Skills& Competencies

• Strong knowledge of Companies Act, corporate governance, and compliance requirements.
• Good understanding of ACRA filings and regulatory processes.
• Excellent written and verbal communication skills.
• Strong organisational ability with high attention to detail.
• Ability to manage multiple deadlines and work under pressure.
• Proactive, independent, and able to work collaboratively in a team environment.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience with corporate secretarial software (e.g.,Viewpoint or similar) will be an advantage.