Roles and Responsibilities:
- Strategic Leadership:Develop and implement the firms T&E strategy, aligning with broader financial goals and regulatory requirements. Define key performance indicators (KPIs) and track progress towards achieving targets (e.g., reduction in processing time, improved accuracy, cost savings).
- System Management:Oversee the firms T&E system (e.g., SAP Concur), including configuration, maintenance, upgrades, and user support. Proactively identify and implement system enhancements to improve efficiency and user experience. Manage relationships with vendors (e.g., SAP Concur, corporate card provider). Document all processes and procedures.
- Process Optimization:Analyze existing T&E processes, identify areas for improvement, and implement changes to streamline workflows, reduce costs, and mitigate risks. Develop and implement robust controls to ensure compliance with internal policies and external regulations.
- Financial Management:Manage the T&E budget, monitor expenses, and ensure accurate and timely financial reporting. Oversee month-end close processes, including accruals, reconciliations, and ledger postings. Conduct regular audits to identify and address potential issues.
- Stakeholder Management:Build and maintain strong relationships with key stakeholders across the firm, including business units, finance teams, and technology groups. Effectively communicate T&E policies, procedures, and updates. Proactively address stakeholder concerns and resolve issues.
- Compliance and Risk Management:Ensure compliance with all relevant T&E policies, procedures, and regulations. Identify and mitigate potential risks associated with T&E processes. Conduct regular risk assessments and implement appropriate controls.
- Training and Development:Develop and deliver comprehensive training programs for employees on T&E policies, procedures, and system usage. Maintain up-to-date training materials and documentation.
Qualifications:
- Bachelor s degree in accounting, Finance, or a related field. MBA or relevant professional certification.
- Minimum of 2 years of experience in T&E management, preferably within a large, complex organization.
- Proven experience implementing and managing T&E systems (e.g., SAP Concur, Appzen).
- Strong analytical, problem-solving, and decision-making skills.
- Excellent communication, interpersonal, and presentation skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience managing and mentoring teams.
Preferred Qualifications:
- Experience with corporate card programs and management.
- Experience with SAP systems.
- Experience in a financial services environment.
