Job Title: Coordinator cum Secretary
Job Summary
The Coordinator cum Secretary will provide comprehensive academic coordination, secretarial, and administrative support. The role involves academic planning, student and faculty coordination, documentation, event management, and general administration. The candidate must possess strong stenography, typing, coordination, and communication skills and be willing to work in shifts.
Key Responsibilities
- Support academic planning including course structures, student resource materials, faculty workload planning, and strategic academic initiatives
- Coordinate academic administration across schools, including SAP updates, timetable preparation, academic reviews, programme documentation, and accreditation/ranking data
- Manage student administration activities such as registration, attendance, foundation programmes, feedback collection and analysis, and internal assessments including mid-term and end-term processes
- Coordinate faculty-related activities including academic support and preparation of honorarium statements for visiting, guest, and core faculty
- Organize and support academic and institutional events such as induction programmes, inaugurals, open houses, field trips/study tours, and convocation
- Perform secretarial functions including dictation, typing, minutes of meetings, correspondence handling, record maintenance, and documentation
- Provide coordination and administrative support including scheduling meetings, inter-departmental and university liaison, travel arrangements, diary management, follow-ups, and general office duties
Educational Qualifications
- Bachelor's Degree from a statutory university.
- A Personal Secretarial Certificate Course or Diploma in Secretarial Course is preferable.
Professional Experience
The candidate should have a minimum of 5 years of experience in academic coordination, administration, handling, organizing, and conducting activities related to the profile. Additionally, experience in secretarial work and stenography is preferable, with prior experience in a similar capacity being essential.
Skills and Competencies
- Proficiency in MS Office, SAP and Oracle systems
- Strong communication, documentation, and coordination skills
- Excellent organizational and multitasking abilities
- Ability to work independently and meet deadlines
- Willingness to work in shifts
