OverviewThe role is responsible for end to end governance of the intercompany billing process starting from accumulating internal Hub services to be billed to other PepsiCo entities, through managing the global invoicing process, to timely cash settlement of the invoices. The successful candidate will need to regularly correspond with international PepsiCo locations tax and treasury teams to ensure functional requirements are met. Responsible for documentation and changes thereof while ensuring that the necessary guidelines are complied with and necessary documents are maintained as applicable for all day-to-day processes.
Responsibilities- Document of process design, desk top procedures, governance, templates, policies and training materials.
- Monitor the day-to-day intercompany invoicing activities, including but not limited to internal service pricing lists, intercompany master, collections, cash application and intercompany AR reporting, ensuring they meet process standards and policy.
- Process inbound Intercompany international invoices from recording the invoice through financial settlement.
- Collaborate with Division Finance teams and International counterparts to ensure international cross charges are properly recorded.
- Prepare intercompany trading partner reconciliations, partnering with sector intercompany accountants, resolving reconciling items in a timely manner.
- Respond to intercompany related inquiries from other divisions and international contacts.
- Prepare and process period journal entries in accordance with period calendar deadlines.
- Support the processes delivered by internal IT project teams / 3rd party provider/other internal hub services in order to meet the agreed outcomes.
- Support upstream process design session to ensure data collection and reporting will effectively support the creation of intercompany invoicing that will support accurate reporting and avoid tax leakage.
- Monitor the process-specific service performance management review metrics and manage performance against agreed targets holding the internal and external service provider accountable for delivery to the agreed metrics.
- Work with the Service Delivery teams to understand the root cause of the service issues in order to resolve process related escalations and identify continuous improvement and transformation opportunities from a delivery / service perspective.
- Monitor and track effects of continuous improvement initiatives to ensure benefits are realized.
- Be heavily involved in daily / weekly huddles with business/ customer teams in order to be aware of the day-to-day issues and escalations and to understand major process gaps in order to drive process changes and improvements.
- Hub location primary contact for intercompany elimination queries from other PepsiCo locations receiving
People Responsibilities
- Act as the Intercompany invoicing SME and support Atlas global intercompany process.
- Attend key governance meetings and provide inputs as required.
- Act as a point for process escalations.
- Support the Global Process Owner, wherever relevant, in steering the Order to Cash strategy and delivering targets.
Support the overall O2C Order Management team by demonstrating flexibility in providing cover for team members and training of new team members.
Qualifications- Bechlor Degree in Finance and Accounting or Business administration equivalent experience
- 5+ years experience in Procure-to-Pay (P2P) processes, including Shopping Carts, Purchase Requisitions, Purchase Orders, GRIR, and vendor master data management
- Company Secretary (CS) qualification will be considered an added advantage.
