Conference Producer

About Us 

Messe Stuttgart India is a subsidiary of Landesmesse Stuttgart GmbH & Co. KG, one of Europe's leading exhibition organizers. In India, we are committed to delivering world-class exhibitions and industry-led events while fostering a collaborative, people-first culture driven by innovation and excellence. 

Role Overview 

As a Conference Producer, you will be responsible for developing conference agendas, securing high-quality speakers and moderators, driving delegate participation, supporting sponsorship sales, and managing the seamless execution of conference content on-site. This role requires a mix of research, stakeholder management, content curation, commercial understanding, and event production expertise. 

Key Responsibilities 

Conference Strategy & Content Development 

• Research industry trends and emerging topics to develop relevant, engaging conference agendas. 
• Curate conference themes, session formats, panel discussions, keynote presentations, and workshops. 
• Identify and recruit industry leaders, experts, policymakers, and thought leaders as speakers and moderators. 
• Develop speaker briefs, session outlines, and content guidelines to ensure high-quality discussions. 

Speaker & Delegate Management 

• Build and maintain relationships with speakers, moderators, industry associations, and key stakeholders. 
• Manage end-to-end speaker communication, invitations, confirmations, briefing calls, and logistics. 
• Support delegate acquisition initiatives through outreach and engagement with target audiences. 
• Coordinate with marketing teams to promote conference programs and drive registrations. 

Sponsorship & Commercial Support 

• Work closely with sales teams to develop conference sponsorship opportunities and speaking packages. 
• Support sponsor acquisition by identifying relevant prospects and helping create compelling sponsorship propositions. 
• Ensure sponsor deliverables, speaking slots, branding opportunities, and content integrations are executed as agreed. 

Event Production & On-Ground Execution 

• Coordinate with operations, AV, stage management, and production teams to ensure seamless conference delivery. 
• Develop detailed conference run sheets, speaker schedules, cue sheets, and production timelines. 
• Manage speaker hospitality and ensure speakers and moderators are briefed and prepared before sessions. 
• Oversee stage flow, speaker transitions, announcements, timing management, and session execution. 
• Liaise with emcees, moderators, production teams, and speakers to ensure smooth movement on and off stage. 
• Troubleshoot and resolve on-site issues quickly while maintaining a professional attendee experience. 

Key Requirements 

• Minimum 5–8 years of experience in conference production, B2B events, content development, or event management. 
• Proven experience curating conference programs and managing speaker engagement. 
• Strong understanding of delegate-driven conference models and audience engagement strategies. 
• Experience working with sponsors and integrating commercial objectives into conference content. 
• Excellent project management, organizational, and stakeholder management skills. 
• Strong written and verbal communication skills with the ability to engage senior industry leaders. 
• Ability to manage multiple priorities and perform effectively in fast-paced event environments. 
• Proficiency in Microsoft Office tools, particularly PowerPoint, Excel, and Outlook. 

Grow With Us 

• Work on high-profile conferences and industry-leading exhibitions across multiple sectors. 
• Engage directly with CEOs, policymakers, innovators, and thought leaders. 
• Opportunity to shape influential industry conversations and build a strong professional network. 
• Competitive benefits including health cover, PF, leaves, and performance-based rewards. 
• Opportunity to shape business strategy and drive market growth. 
• Competitive compensation, health cover, PF, leaves, and other benefits. 

• If you are passionate about building industry-leading events, driving business growth, and leading teams to success, we'd love to hear from you.