Job Description

WE'RE HIRING | CONFERENCE COORDINATOR

Designation: Conference Coordinator

Working Days: Monday to Saturday

Working Hours:

- Monday to Friday: 10:00 AM – 7:00 PM

- Saturday: 11:00 AM – 6:00 PM

About the Role

We are looking for a proactive and well-organized Conference Coordinator to manage speaker and attendee acquisition and support the promotion of conferences and events. The role will involve identifying and onboarding event speakers, engaging attendees, coordinating with industry professionals, and managing social media promotions.

Key Responsibilities

- Identify, research, and approach potential event speakers, industry experts, keynote speakers, and panelists.

- Acquire and onboard relevant speakers for upcoming conferences and events.

- Communicate with speakers regarding event details, participation, schedules, topics, and requirements.

- Build and maintain strong relationships with speakers, industry professionals, and event attendees.

- Drive attendee acquisition through calls, emails, LinkedIn, social media, and other outreach channels.

- Conduct regular follow-ups with prospective speakers and attendees to ensure confirmations.

- Create and publish social media content/posts promoting conferences, speakers, panel discussions, and events.

- Coordinate speaker announcements, event updates, and promotional posts across social media platforms.

- Maintain accurate databases and trackers for speaker and attendee outreach, follow-ups, and confirmations.

- Support the team with overall conference and event coordination activities.

- Ensure timely completion of assigned outreach, coordination, and promotional activities.

Candidate Profile

- 1–3 years of experience in conference management, event management, speaker acquisition, business development, inside sales, or social media is preferred.

- Excellent communication, networking, and interpersonal skills.

- Confident in communicating with senior professionals and industry experts.

- Strong follow-up and relationship-building skills.

- Good understanding of social media platforms and content posting.

- Strong organizational and coordination abilities.

- Proactive, confident, and target-oriented approach.

- Ability to manage multiple speakers, attendees, and tasks simultaneously.

Job Details

Working Days: Monday to Saturday

Monday–Friday: 10:00 AM – 7:00 PM

Saturday: 11:00 AM – 6:00 PM

Incentive: No incentive structure