Key Responsibilities:
A. Secretarial Compliance (Companies Act, 2013)
- Assist in preparing and filing e-forms including:
- MGT-7/MGT-7A, AOC-4, ADT-1, DIR-12, PAS-3, CHG-1, CHG-4, BEN forms, MSME-1, DPT-3, DIR-3 KYC, PAS-6, etc.
- Draft and maintain statutory registers as per Section 88 & allied Rules,
- Filling Form AOC-4 XBRL of public and private companies,
- Maintain and update Minutes Books, Notices, and Agendas for:
- Board Meetings
- Audit Committee
- Nomination & Remuneration Committee
- CSR Committee
- General Meetings (AGM/EGM)
B. Board & Shareholder Meetings
- Assist in agenda planning, drafting Notes to Agenda, and compiling Board files.
- Coordinate logistics, venue bookings, VC/OVC requirements, and attendance registers.
- Support in drafting Minutes in compliance with SS-1 & SS-2.
C. Corporate Governance & Risk Management
- Assist in implementing governance frameworks as per SEBI LODR.
- Maintain policies such as:
- Whistleblower Policy
- Related Party Transaction Policy
- CSR Policy
- Code of Conduct
- Track compliance calendars and internal control processes.
D. Event-Based Compliances
Support compliances related to:
- Appointment, reappointment, resignation of Directors/KMP
- Share allotments (private placement, ESOP, rights issue)
- Modification and satisfaction of charges
- Shifting of registered office
- Increase in authorized capital
- Dividend declaration & IEPF filings (if applicable)
E. Liaison & External Coordination
- Coordinate with:
- Registrar of Companies
- Stock Exchanges
- NSDL/CDSL
- Secretarial Auditor & Statutory Auditors
- Share Transfer Agent (RTA)
- Respond to shareholder queries and support in share-related matters.
F. Documentation & Reporting
- Maintain compliance trackers, MIS reports, registers, policies, and document control systems.
